Agenda - Council Work Session - 12/12/2023

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SECTION 2 [DEFINITIONS For purposes of these policies,the following definitions will apply: Authorized Hours - The number of hours an employee was hired to work. Actual hours worked during any given pay period may be different than authorized hours, depending on workload demands or other factors, and upon approval of the employee's supervisor. Benefits -Privileges granted to qualified employees in the form of paid leave and/or insurance coverage. Benefit Earning Employees -Employees who are eligible for at least a pro-rated portion of some City provided benefits. Such employees must be year-round employees who work at least 20 hours per week on a regular basis. Casual Employee—Temporary employees who periodically work"special projects"for the City including, but may not be limited to sziiah AQ thia Rpat Cli * Elections. Happy Days., inallidpaiQ Lilt VPP:%?:MAt Lp Jirnitod tA kJ%.,1AAAAAAf&,%.1%A L., Rink Attendants, Snow Plow Drivers, and other employees working less than 14 hours per week. Core Hours The core hours for all employees (exempt and non-exempt) are expected to work are 8 a.m. to 4:30 p.m., Monday through Friday. Police, fire, and public works employees do not have core hours and work the schedules established by their supervisors. Demotion -The movement of an employee from one job class to another within the City,where the maximum salary for the new position is lower than that of the employee's former position. Department Head -Employees that are responsible for the efficient administration of their respective departments including substantial supervisory control of a permanent nature over other municipal employees. Department Heads shall initiate, with the approval of the City Administrator, whatever practices, functions,programs and procedures that are necessary to fulfill that responsibility. All Department Heads will report directly to the City Administrator. The City Administrator shall serve as the Department Head for the Administrative Services Department. Direct Deposit-As permitted by state law, all City employees are required to participate in direct deposit. Division Heads—Employees that are responsible for the efficient administration of their respective divisions, including substantial supervisory control of a permanent nature over other municipal employees. Division Heads shall initiate, with the approval of their Department Head, whatever practices, functions,programs and procedures that are necessary to fulfill that responsibility. Eligible Sick Leave Severance Pay-Eligible sick leave severance shall include a combined total of both traditional sick leave and earned sick and safe time. It-beshall be defined as a lump sum payment upon termination of employment based on thirty-three (33)percent of employee's unused, accumulated sick leave after five (5) years of continuous employment. After fifteen(15)years of continuous employment, the employee will instead receive thirty-five (35)percent of said 13 1 P a g e