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To be eligible for earned sick and safe time, an employee shall provide notice of ESST use and <br /> documentation as follows: <br /> 1) If the need for use of ESST is foreseeable, the employer requires employees' to provide <br /> seven(7) days' notice. <br /> 2) If the need for use of ESST is not foreseeable, employees' must provide notice as soon as <br /> practicable. <br /> Employees shall provide notice of the intent to use ESST to their supervisor's via the supervisor's <br /> stated expectations, such as, notifying a supervisor via email, telephone, or text message. <br /> If an employee uses ESST for more than three (3) consecutive days, the employer may require <br /> employees to provide reasonable documentation demonstrating the ESST use is covered by one of <br /> the qualifying reasons, such as: <br /> 1) a signed statement by a health care professional <br /> 2) a court record <br /> 3) a signed document from a victim services organization <br /> 4) a written statement from the employee indicating the employee is using or used ESST for a <br /> qualifying purpose <br /> 5) The Employer will not require an employee to disclose details related to domestic abuse, <br /> sexual assault, or stalling or the details of the employee's or the employee's family <br /> member's medical condition. <br /> ESST shall be administered per Minnesota Law, §§181.9445-181.9448 by means of the Accrual and <br /> Carryover method. <br /> Using or claiming traditional sick leave or ESST for a purpose not authorized by this policy may be cause <br /> for disciplinary action. <br /> Sick Leave Accrual, Conversion and Carryover <br /> Every probationary and regular employee is entitled to accrue a combined total of traditional sick leave <br /> and earned sick and safe time (ESST) with pay at a rate of eight (8) hours for each calendar month of full- <br /> time service or major fraction thereof. The employer may compute sick leave on an hourly basis <br /> equivalent to 96 hours per 2080 hours of compensated time, exclusive of overtime. <br /> Combined unused sick leave and unused ESST in excess of 960 hours at the end of a calendar year <br /> (January 1 st) shall be converted to vacation at a rate of one-hour vacation for each two-hours of sick <br /> leave in excess of 960. Employees subject to the non-union post-employment healthcare savings plan <br /> under section 4.8 of this policy shall contribute all unused sick leave hours in excess of 960 hours, at a <br /> rate of one hour for every two hours of sick leave to the post-employment healthcare savings plan. <br /> 351Page <br />