Minutes - Parks and Recreation Commission - 08/12/1999

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Councilmember Hendriksen stated that $18,000 is a large amount of money for professional services and concerned that the vast majority is spent on one effort. In his opinion the majority of the work could be done in-house and then spend 30 percent of the available funds to help put the final document together. He suggested putting together a task force to help with the project and hoped that the commission would explore those alternatives. Parks/Utilities Supervisor Boos stated that he agreed with all the discussion that has taken place, but also noted that staff currently is experiencing difficulties getting the ordinary maintenance work done due to staffing shortages. Councilmember Hendfiksen stated that if the City is in control of producing the document themselves then the document becomes a living document rather than a consultant making the document and no changes can be made. He added that he feels there are a number of people in the City who have the knowledge that would be needed and would be willing to come in and assist with the project. Commissioner Rolfe stated that a task force could be a good idea. Commissioner LaMere stated that it is difficult to get people to commit to a project and felt that there is a better chance of receiving grants if they have a document that is prepared by a professional. Councilmember Hendriksen suggested the City do the research and then turn the information over to SRF to complete the project at a much lower cost. Parks/Utilities Supervisor Boos stated that he would bring all of the current information available to the work session with council. Commissioner Rolfe stated that some type of deadline would need to be set to determine if the Park and Recreation Commission will be able to do the work and if not be able to bring the idea back to City Council. Chairperson Cook stated that the Commission has been dealing with the item for some time and that they came to the conclusion that a consultant was needed to assist with the plan. Councilmember Hendriksen stated that if the Commission already has the raw materials and need a consultant put the materials together then he would be in support of hiring an outside consultant. Councilmember Connolly stated that she has heard several requests from residents that they would prefer a central sport locations. Parks/Utilities Supervisor Boos stated that is the purpose of constructing the community parks. Park and Recreation Commission/August 12, 1999 Page 7 of 9