Minutes - Parks and Recreation Commission - 09/09/1999

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NOTE CITY COUNCIL MEETING MINUTES 1) City Council regular meeting minutes dated May 25, 1999 2) City Council regular meeting minutes dated June 8, 1999 3) City Council work session minutes dated June 21, 1999 4) City Council regular meeting minutes dated June 22, 1999 COMMISSION BUSINESS Case #1: Schedule Public Hearing on the 2000-2004 Parks Capital Improvement Plan Park/Utilities Supervisor Boos stated that at the August 12th regular Park and Recreation Commission meeting, the draf~ 2000-2004 C.I.P. was reviewed with no changes proposed by the Commission. He stated the dollar amounts had been amended based upon the Finance Officer's review of the projections of the cash flow of various funds. He stated he had not rectified this directly with the Commission's notes from the meeting, however, he would do so. Park/Utilities Supervisor Boos stated the purpose of the present discussion was to make any final changes, or direct staff to conduct further research as necessary, and based upon that information, recommend the scheduling of a public hearing. He stated the Commission is not obligated to hold a public hearing prior to the recommendation of the C.I.P. program to the City Council, however, this has been past practice, and has worked very well. Chair Cook inquired if the public hearing should be scheduled during a regular Park and Recreation Commission meeting, and if it should be held at the City Hall. Park/Utilities Supervisor Boos stated this hearing would be best scheduled for the October meeting of the Park and Recreation Commission. He stated that the location of the meeting could be discussed, however, there has not been a great amount of public participation at the public hearing of the C.I.P. program in the past. He explained, during the past three years, one resident had attended, one written comment had been forwarded, and perhaps one verbal comment was provided. He noted, however, he had spoken with the R.Y.A.A. President, Rich Quaal, who was interested in finding ways to apply external monies to Elm Crest Park, and this matter would appear to fit the Commission's recommended plan for the year 2000. He stated he had faxed the relative information to Mr. Quaal, and invited him to comment. Commissioner Droegemueller stated the public hearing should be held at the City Hall, to provide for adequate seating and sound quality. Park/Utilities Supervisor Boos stated Page 2 of the C.I.P. program refers to the engineering, grading, and access road improvements for Elm Crest Park. He stated the plan proposes the further development of the park, and beginning next year, they would conduct survey work, develop the topographic maps, and work on a park plan. He explained that once the park plan is established, they could use the engineering calculations to prepare a bidding document with revised topographic grading lines. He stated the Park and Recreation Commission/September 9, 1999 Page 2 of 14