Agenda - Council - 01/23/2024 - Laserfiche WebLink

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o March 4,2024 •Council awards contract to the lowest responsible bidder o March 12, 2024 •Contractor begins construction o On or around May 1, 2024 (dependent on contractor's schedule) •Contractor substantially completes construction o New bituminous pavement in-place, topsoil and seed in-place o August 2, 2024 •Contractor final completion o Verify final restoration; punch list created o August 31, 2024 Bid Opening Staff proposes to open bids on March 4, 2024, and to present the bid results to the City Council on March 12, 2024, for award of a construction contract to the lowest responsible bidder. Full plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids,rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections,which includes information on the proposed pavement section. Plans are available upon request from the City Engineer. The proposed improvements are designated as City Improvement Project#24-12, Juniper Woods 1 st—3 rd Street Reconstructions. Notification: If Council approves plans and specifications and authorizes advertisement for bids,bids will be advertised on Friday, January 26, and again on Friday, February 2, 2024 in the City's official newspaper,the Anoka Union Herald. Additionally, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City improvement webpages with the most current project information,which will also be updated. Observations/Alternatives: Alternatives Motion to adopt Resolution#24-042 approving plans and specifications and authorizing advertisement for bids for Juniper Woods 1 st—3 rd Street Reconstructions, Improvement Project#24-12. Funding Source: Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, Sanitary Sewer Utility Funds, and 2024 General Levy Budgeted Trail Funds. Staff has completed an estimate based on final plans and anticipated 2024 construction costs,with a total estimated project cost of$585,459.09,which includes 23-percent indirect costs for administrative, engineering, finance, and legal costs. Final project costs will be dependent upon actual bid pricing and final quantities. • Street Project Costs (PM) $417,484.14 •Trail Project Costs (General Levy) $105,244.95 • Storm Sewer Project Costs (Strm. Utility) $251830.00 • Sanitary Sewer Project Costs (San. Utility) $36,900.00 •Total Estimated Costs $5851459.09