Minutes - Parks and Recreation Commission - 08/10/2023

Home

Motion by Commissioner Sis, seconded by Commissioner Bennett,to approve the following Park and Recreation Commission Regular Meeting Minutes: • Palk and Reefeation Commission Meeting ttAes dated Ap£il 432233 • Park and Recreation Commission Meeting Minutes dated May 11, 2023 Motion carried. Voting Yes: Chair Barten; Commissioners Sis, Bennett, Arts, Leistico, Loss, and Olson. Voting No: None. 5. COMMISSION BUSINESS 5.01: Consider Recommending City Council Partially Fund Central Park Main Parking Lot Reconstruction, Improvement Project#23-02 Using Park Trust Funds Parks & Assistant Public Works Director Riverblood stated that this project was included in the 2023 Capital Improvement Projects. He noted that Assistant City Engineer Feriancek is present to provide an update on the project. He stated that the Commission will be asked to consider a funding request from the Park Trust Fund. Assistant City Engineer Feriancek provided background information on the project noting that the project was authorized for bids on July 251h. He stated that staff worked with ARAA and the Game Fair in order to avoid conflicts to the extent possible. He provided details on the design that was developed as well as future considerations. He stated that the CIP estimate for the project was $800,000 while the final estimate based on plans and timing of construction is $924,000. He reviewed the funding sources proposed for the project, noting that the stormwater utility fund will cover all stormwater items and the remaining costs are split 50150 between the capital maintenance fund and park trust fund. He stated that the Capital Maintenance Fund has a $340,000 cap and therefore the remaining costs would be proposed to be funded through the Park Trust Fund. He reviewed the next steps and tentative project schedule. Vice Chair Sis asked about the basketball hoops and whether those would be reused. Assistant City Engineer Feriancek stated that area was reconstructed as part of the 161" project. He noted that there will be four hoops and it will be marked for basketball. Councilmember Musgrove asked if the CIP funds were broken down in the same manner as discussed. Parks & Assistant Public Works Director Riverblood confirmed that they did follow that breakdown between the three funds. He noted that the Stormwater funds and Capital Maintenance funds are approved in static amounts,therefore additional funding will be requested from the Park Trust Fund. Commissioner Sis asked the genesis of the cap on the capital maintenance fund. Parks & Assistant Public Works Director Riverblood provided additional details. He noted that the city-wide CIP projects also have allocated funding and therefore caps have been placed on Park and Recreation Commission/August 10, 2023 Page 2 of 7