Agenda - Council - 02/26/2024 - Laserfiche WebLink

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Mayor Kuzma shared that he believes the current state of the City's website is a little cumbersome as far as navigation goes. City Administrator Hagen shared it was recently updated; however, it was not a big overhaul of the entire website. He noted that the functionality was addressed, and certain pages have been updated as needed. He agreed that the website is cumbersome, and it can be easy to get lost in everything. Councilmember Musgrove noted that some of the timeliness of items corning to the Council could be improved. She shared that she would like things to be more timely when Staff is bringing back more information or cases to the Council that had direction on them. She added that when they do Work Session review for policies, she finds it to be clumsy and would like to figure out a way to make this more efficient getting time as a Council to hash out the process of what they want changed and to get direction to Staff. She suggested looking at policies in smaller segments and allowing Council to have more time to talk about the policies in order to give direction. Councilmember Olson said that they typically get agenda packets five days ahead of a meeting which is sometimes not enough time to review all that is in the packet. He suggested getting packets out a week and five days ahead to give everyone more to review and digest the information in the packets. Economic Development Manager Sullivan shared there is an EDA meeting next Thursday and a lot of times these meetings are discussing purchase agreements or something that will need Council approval. He explained that if they are discussing something that is urgent then he likes to get the information to the next Council meeting for the Council to look at. He said if the packets are sent out a week earlier than they will potentially bother customers, as it would push them to the following meeting. Planning Manager Larson explained they have worked out the Planning Commission review process so that the packet does not have a lot of changes by the time it gets to a Council packet. City Administrator Hagen shared that there have been policies that they have discussed and ultimately it turned out to be a State law that could not be changed. He noted they can have a better focus on what parts of a policy can be changed and adjusted and what is set by the State. Councilmember Riley noted that it is hard to have a large, hundred -page policy put in front of them that they are asked their thoughts on. He said he would like them to be presented with the certain things that Staff needs direction on rather than giving them everything. Councilmember Musgrove gave the example of the personnel policy review where there was a statement that was required to be in the policy by the State; however, the feedback from Council was that it was different in multiple different places. She noted that some of this could be figured out ahead of time so they do not spend time on this when it cannot be changed. City Administrator Hagen noted there could be more homework done ahead of getting the packet that would help them prepare for when they receive the actual packet. City Council Special Work Session / February 1, 2024 Page 6 of 20