Agenda - Council Work Session - 02/26/2024

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SECTION 6 LEAVE 6.1 Vacation Leave The city of Ramsey provides eligible employees vacation benefits to promote rest and relaxation away from work. Requests for scheduled vacation should be made to the Supervisor/Department Head by January 31 of each year. When considering whether to grant conflicting vacation requests submitted during January of each year, seniority by department will prevail; thereafter, vacation leave shall be initiated on forms submitted to the Department Head or their designee at least two weeks prior to requested vacation time off. Exceptions to this policy are granted on a very limited basis. To assure efficient functioning of the City, it is necessary to limit the number of employees on vacation at the same time. An employee's banked vacation leave must be within two times the yearly accrual by December 31 st, unless approved by the City Administrator. Once an employee has banked the maximum amount of vacation hours allowed, all additional hours accrued are forfeited. Employees are responsible for monitoring their own balances. Additional pay in lieu of vacation is not permitted. For the purposes of accumulating additional vacation leave, an employee using earned vacation leave, sick leave, compensatory time off, or paid holidays is considered to be working. At the discretion of the Department Head or their designee, an employee may use accrued vacation leave during the probationary period. An employee who separates from the City "in good standing," as that term is defined in S ction 4.11 of this policy, shall be compensated for unused accrued vacation accrued and unused -through the last date of employment, per section 4.8 non -union post -employment healthcare savings plan. New employees will begin employment with a vacation balance of- e five days, followed by vacation accruals based on one of the following vacation accrual schedules. However, at the discretion of City Administrator, a one-time vacation credit may be negotiated and in order to: a. Mitigate recruiting obstacles. b. Hire a person with superior qualifications. c. Give credit for prior service. The bi-weekly accrual rate will not be accelerated due to any upfront vacation credits. Vacation Accrual Schedules 321Page Commented [CL20]: To be discussed with the City Council.