Agenda - Parks and Recreation Commission - 04/11/2024

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REVISIONS Adopted by the City Council August 13, 1996 Revised by the City Council August, 11, 1997 • Ordinance#97-10 amended City Code 2.03.02 changing terms of office for boards and commissions from two years to four years and establishing a limitation of two consecutive four-year terms,effective August 11,1997. Revised by the City Council December 11,2001 Revised by the City Council December 17,2002 • Evaluation panel defined as the three members of the Personnel Committee • The two Board/Commission representatives will have 1.5 votes each Revised by the City Council November 25,2003 • New application/questionnaire to be reviewed and scored by evaluation panel. Top five scorers invited to interview. Revised by the City Council December 9,2003 • Incumbents who wish to apply for another term will submit a letter of interest which will be reviewed by the evaluation panel. The incumbent will be reappointed or the seat will be advertised. Revised by the City Council March 14,2006 • Each member of the evaluation panel will receive one vote in order to avoid a tic • Term limits are abolished. • Members of the evaluation panel will meet in person to discuss applications for reappointment, as they dowith new applications Revised by the City Council January 27,2009 • Incumbents and new applicants will be considered in one collective recruitment,interview and selection process. • Term expiration dates will be adjusted for current and future board and commission members to March 31 • Applicants will be interviewed by the full City Council(the evaluation panel)and the City Council will consult with the chair and vice chair of each board or commission regarding appointments,as deemed necessary;however,chairs and vice chairs will not vote on appointments • if there are more than five applicants for a vacancy,the City Council will screen the applications and selectfive applicants to be interviewed Revised by the City Council June 28,2011 • Advertising for unexpected vacancies,if needed,will be advertised only once in the Ramsey Resident • Interviewees will be invited to a short open house prior to interviews • Interview questions will be revised to more accurately identify each applicant's knowledge,skills,and abilities based on the qualifications identified as necessary and the benefits that the applicant,if appointed,may bring to the board or commission in the future Discussion by the City Council April,2014 to make the following revisions: • Omit"Incumbents seeking reappointment will be required to complete a City of Ramsey application for boards and commissions and will be considered in one collective recruitment,interview and selection process • Omit inviting applicants to a short open house prior to interviews. • Remove the term"evaluation panel"--replacing it with the term`City Council." • Remove"Reviewing applications--After the application deadline has passed,the Human Resources Manager will forward all applications to the City Council for scoring. The Human Manager will total thescores and invite the top five scorers to interview." • Omit several unnecessary headings/improved formatting. • Omit the Charter Commission from the policy. Revised by the City Council June 28,2016 • Simplified the incumbent reapplication process • Simplified the process to fill unexpected vacancies due to unforeseen resignations. • Removed unnecessary Charter Commission language from the updated policy. Revised by the City Council February 14,2023 • Changed title of document to include Chair member term rotations. • Clarify Charter Commission as a separate policy with link. • Changes to the incumbent reappointment process including language regarding incumbents being considered in one concurrent process with new applicants. • Language changes related to maintaining a continuous recruitment and processes for receipt of new applications. • Added footer and format changes. 5