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responsible for reporting the situation to the appropriate supervisor in accordance with the <br /> City's anti-harassment policy and paragraph(c)of this policy. <br /> a) If possible,politely but firmly tell the person who is behaving inappropriately that you <br /> are uncomfortable with or offended by the behavior and ask them to stop. <br /> b) Write a memorandum for personal reference that describes the inappropriate behavior, <br /> the date the inappropriate behavior occurred,how it made you feel,what you did,how the <br /> offending party responded,and the names and titles of any witnesses. <br /> c) Report the conduct to your supervisor or department head or the employee's supervisor <br /> or department head. If the individual allegedly engaging in behavior is an elected official, <br /> report the conduct to the City's Administrative Services Director,City Administrator,the <br /> Mayor,or a member of the City Council,as appropriate. <br /> d) The complaining party should be prepared to provide the following information: <br /> 1. The complainant's name,department and position title. <br /> 2. The name,department,and position title of the offending party,if known. <br /> 3. The specific facts of the alleged inappropriate behavior,how long it has <br /> allegedly gone on,and any alleged employment action(demotion,failure to <br /> promote,dismissal,refusal to hire,transfer,etc.)that was supposedly taken <br /> against the employee who is filing the complaint. <br /> 4. Names of witnesses,if any,to the alleged harassment. <br /> 5.Whether the complainant has previously reported the alleged misconduct and,if <br /> so,to whom. <br /> 5) Investigation of Complaints of Inappropriate Conduct <br /> All supervisors and Department Heads receiving complaints of behavior prohibited by this <br /> policy shall report them to the Administrative Services Director. If the complaint involves <br /> alleged conduct by the Administrative Services Director,the supervisor or Department <br /> Head shall instead report the complaint to the City Administrator. <br /> The Administrative Services Director,the City Administrator,or a designee of the City <br /> Administrator,shall investigate complaints of inappropriate workplace conduct prohibited <br /> by this policy. <br /> 6) Consequences of Engaging in Inappropriate Workplace Conduct <br /> Employees who are found to have engaged in conduct prohibited by this policy or to have <br /> intentionally filed a false claim of such conduct may be subject to disciplinary action,up to <br /> and including immediate termination,subject to the provisions of the Personnel Policy, <br /> applicable policies of the Police and Fire Departments,applicable collective bargaining <br /> agreements or other contracts,and applicable law. <br /> Supervisors are required to deal swiftly and appropriately with employees who treat others <br /> disrespectfully. Any supervisor who condones or allows subordinates to engage in conduct <br /> prohibited by this policy or fails or refuses to respond appropriately to complaints of <br /> 521Page <br />