Agenda - Council Work Session - 04/23/2024

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This policy applies to all City employees(full-time,part-time,paid-on-call,temporary,casual, etc.);to acts that occur within or outside of City limits;and to acts that occur during or outside work hours. 7.7 Employee Parking To ensure tithe public has easy access to the entrances of City Hall 40r+a^^r�,employees must park personal vehicles in the Municipal Parking Ramp;unless otherwise approved by the Department Head.-City vehicles may be temporarily parked on the road or in the south parking lot as needed for City business. Personal vehicles may only be on the road during such time that it takes to load or unload supplies for a City function. 7.8 Conflict of Interest and Divided Allegiance The City Council and the City Administrator are committed to governing the City organization in a manner that is free of personal conflicts.For the purposes of this Policy,the term"conflicts"means both"conflicts of interest"as they are defined under applicable state and federal law,and"divided allegiances,"as they are defined in this Policy. This Policy addresses how the City approaches actual or perceived conflicts.The definitions that apply cover more than the specific conflict of interest scenarios addressed by state or federal laws. A conflict of interest not identified in this policy may be a violation of those laws. City officials may have a legal conflict of interest even if their conduct does not amount to a conflict of interest under this Policy. Nothing in this Policy authorizes,or should be interpreted as authorizing,City officials to have an interest in a transaction that is prohibited by state or federal law. Employees and elected officials who have a conflict of interest recognized by state or federal law are subject to all of the consequences provided by law. The purpose of this Policy is to inform City elected officials,appointed commission members,and staff of the City's broad definition of Conflicts and to establish procedures to follow to declare and monitor conflicts as they arise.The City Council requires each elected official,appointed commission members and staff member to be advised of this Policy,and each of said persons are to be provided a copy of this Policy,immediately upon assuming their City's duties or relationship. All individuals subject to this Policy are responsible for knowing and observing the Policy. This Policy recognizes that a conflict of interest may exist,from a practical perspective,whenever the personal or professional interests of an elected official,appointed commissioner or staff member are potentially at odds with City's interest(s).Since the City Council is responsible for ensuring that the organization's management serves the City's best interests,over and above the interests of any insider,this Policy broadly defines potential conflicts of interest to include all instances when a person within the organization may be able to exert his or her authority, influence,or bias on any issue in which he or she may have divided allegiances. The City Council recognizes that conflicts may exist not only when an individual has a financial interest in a transaction,but also when his or her nonfinancial interests are involved.In all cases, the City Council is committed to ensuring that whenever a dual interest between an individual's personal,business,organizational or professional affiliations and the position and interests of the City exists,disclosure of such conflict is given and the resulting decision-making is fairly and appropriately managed.Furthermore,this Policy's procedures apply not only when an actual 621Page