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relative has rights(whether or not yet vested)to be paid compensation,employee or retiree <br /> benefits,dividends,or profit-sharing,or to have their expenses reimbursed or obligations or other <br /> liabilities repaid,etc.The term is intended to include any and all remunerative expectations. <br /> The City's elected officials,appointed commissioners,staff,and consultants,shall neither solicit <br /> nor accept gratuities,favors,or anything of monetary value from contractors,donors,grantees or <br /> parties to sub-agreements,with the exception that unsolicited gifts,such as trinkets or mementos <br /> costing$5.00 or less,not given regularly may be accepted. <br /> When there is any doubt as to whether a conflict exists,either pursuant to this Policy or under <br /> applicable law,the matter shall be resolved by the City Attorney. <br /> All local officials,as defined in Minnesota law,must comply with Minnesota law regarding the <br /> receipt of gifts. <br /> Procedure When Appointed Officials have a Conflict <br /> When conflicts arise,the interested appointed official must: <br /> 1. Prepare a written statement or make a verbal announcement at the applicable public meeting <br /> describing the matter requiring action or decision and the nature of the potential conflict of interest. <br /> a. Deliver a copy of the notice to the chair of that board,commission or committee. If the <br /> chair has the conflict,notice should go to the appointing authority-the city council. <br /> Procedure when Elected Officials have a Conflict <br /> When conflicts arise,the interested elected official must: <br /> 2. Prepare a written statement or make a verbal announcement at the applicable public meeting <br /> describing the matter requiring action or decision and the nature of the potential conflict of interest. <br /> a. Deliver a copy of the notice to the presiding officer(typically the mayor) <br /> b. If the mayor has the conflict,notice should go to the acting presiding officer. <br /> Procedure When Staff have a Conflict <br /> l. Each staff member has a duty to disclose to the City Administrator,Finance Formatted:List Paragraph,Indent:Hanging: 0.25",Space <br /> Director and/or Administrative Services Director of the City the material facts of After: 0 pt,Widow/Orphan control,Adjust space between <br /> Latin and Asian text,Adjust space between Asian text and <br /> any proposed transaction of the City in which such person has any conflict(s) numbers,Tab stops:Not at 0.15"+ 0.5° <br /> identified by this Policy.Staff shall prepare a written statement describing the <br /> matter requiring action or decision and the nature of the potential conflict of <br /> interest. <br /> 2. The disclosure required under 1 (above)is to be made immediately,and to the <br /> extent possible,before any consideration of such proposed transaction by the City. <br /> If a staff member does not recognize the existence of a conflict prior to a decision <br /> regarding the transaction,the staff member has a duty to disclose the material facts <br /> of the conflict as soon as it is recognized. <br /> 3. A staff member having a conflict shall not participate in the deliberation or decision <br /> by the City regarding the transaction under consideration,unless invited by the City <br /> Council,City Administrator,Finance Director,and/or Administrative Services <br /> 641Page <br />