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SECTION 9 TRAVEL, TRAINING AND EDUCATION <br /> 9.1 Travel Policy <br /> PURPOSE <br /> The city of Ramsey recognizes the need for continued training and professional development for its <br /> elected officials and City staff. As part of such training,elected officials and staff may be required <br /> to travel to attend workshops,conferences,and other assignments. This policy sets forth the <br /> conditions under which such travel will be reimbursed by the City. <br /> POLICY <br /> A request by a Council Member for reimbursement for travel expenses must be approved by the <br /> full City Council at an open meeting prior to registering for the event. A request by an employee <br /> for reimbursement for travel expenses must be approved by the Department Head prior to <br /> registering for the event. Requests for travel will be evaluated on all relevant factors,including <br /> but not limited to the following: <br /> • Whether the person traveling will be receiving training on issues relevant to the City or to <br /> his or her job duties <br /> • Whether the person traveling will be viewing or studying a facility or function that is <br /> similar to one being operated by-or considered by-the city of Ramsey <br /> • Whether the person has been specifically assigned by the City Council to testify on behalf <br /> of the City before federal or state officials <br /> • Whether the City has sufficient funding available in the budget to pay the cost of the trip <br /> No reimbursements will be made for attendance at events sponsored by-or affiliated with-political <br /> parties. <br /> 9.2 TRANSPORTA TION/AIRLINE TRAVEL CREDITS <br /> The most cost-efficient mode of travel should be used,taking into consideration reasonable time <br /> constraints. <br /> Whenever City funds are used to pay for airline travel by an elected official or City employee,all <br /> arrangements must be approved by the City Council or Department Head,respectively,prior to <br /> City funds being used. All commercial transportation shall be tourist or coach. First-class fares <br /> will not be reimbursed. Printed detailed receipts are required airfare and should accompany a <br /> request for reimbursement form. <br /> Individuals shall not accept or accumulate travel credits;i.e.travel credits shall be declined by the <br /> traveler. <br /> 691Page <br />