Minutes - Council Work Session - 03/19/2024 - Special

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Councilmember Musgrove shared that there should be an action item under the strategy for addressing infrastructure needs for completing the trail maintenance policy. She noted that they have done some trail replacement and other activities with regard to the trails over time. She suggested adopting a trail maintenance policy. Councilmember Riley stated they have had lots of discussions about road projects and maintenance last year and with the winter they had this year it seems like they should really be able to get ahead or at the very least caught back up with what they were not able to get done last year. He noted that this fits in with what they are talking about with this strategy. City Administrator Hagen said a perfect example of this is determining short term annual pavement maintenance needs. He noted that this should fall into their routine annual operation. He said they can keep this in the Strategic Plan, so it stays in front of them. Councilmember Riley explained that the reason this was added was because of how far behind they got on the roads and other maintenance in past years. City Administrator Hagen asked if they would like to remove this section but keep it in the operating budget. Councilmember Riley said it should stay in the Strategic Plan until they have gotten to the point where it is no longer required that they have to catch up. Councilmember Woestehoff agreed that this should stay on for at least another year as a reminder of how bad last year was. Councilmember Musgrove asked if there is another area of the Strategic Plan where stormwater maintenance is addressed. She noted that this is something that City Engineer/Public Works Director Wesby has talked about needing to address. Councilmember Riley noted that this is addressed in 1B under addressing infrastructure needs. Councilmember Musgrove added that there is another stormwater maintenance policy that needs to be done. She noted that along with some of the routine things, stormwater maintenance is also a part of what would be a strategic item. City Administrator Hagen said they could take the stormwater maintenance policy and the park and trail maintenance policy and plug them in under the strategy of enhancing City communications through transparency and accountability. He noted that this first strategy addresses the infrastructure needs. Councilmember Woestehoff said this could be added under action item 21 of analyzing City policies. City Council Work Session / March 19, 2024 Page 12 of 17