Agenda - Public Works Committee - 04/16/2024

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Full plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the plan sheet showing the typical sections, which includes information on the proposed pavement sections. Plans are available upon request from the City Engineer. Notification: Notification is not required for this case. Time Frame/Observations/Alternatives: Timeframe: Staff anticipates this case will take approximately 15 minutes to present and respond to questions. Observations: The Basalt Street construction is proposed to be bid as an alternate. Alternatives: Alternative #1: Motion to recommend City Council approve plans and specifications and authorize advertisement for bids for 2024 Neighborhood Pavement Overlay Improvements, Improvement Project #24-07. Alternative #2: Motion of other. Funding Source: Funding for this improvement is proposed to come from Pavement Management (PM) Funds, Stormwater Utility Funds and Sanitary Sewer Utility Funds. The alternative Basalt Street construction does not qualify for Pavement Management Funds, funding would likely be Public Improvement Revolving (PIR) Funds. The City collected a $10,000 Road Improvement Fee as part of the Garden View development in 2019, to be used towards a future pavement mill and overlay of 14-flh Lane (Seasons of Ramsey segment). This was due to the significant street patches within 147th Lane required for water and sewer connections as part of the development. The estimated costs below include 14-percent indirect costs for administrative, engineering, finance, and legal costs. • Base Street project costs $1,452,946.74 • Alt Bid Street project costs $93,264.28 o Basalt Street • Base Stormwater project costs $146,068.20 • Base Sanitary Sewer project costs $6,156.00 • Alt Bid Sanitary Sewer project costs $570.00 o Basalt Street • Total Project Costs $1,699,005.22 Recommendation: Staff recommends alternative #1. Outcome/Action: Motion to recommend City Council approve plans and specifications and authorize advertisement for bids for 2024 Neighborhood Pavement Overlay Improvements, Improvement Project #24-07.