Agenda - Public Works Committee - 04/16/2024

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Preliminary Schedule Remaining • Council approves plans and specifications / authorizes advertisement for bids o April 23, 2024 • Hakanson Anderson receives bids o May 20, 2024 • Council awards contract to the lowest responsible bidder o May 28 or June 14, 2024 o Need to coordinate award with City of Nowthen • Contractor begins construction o Early summer 2024 • Substantial Completion o Late September 2024 • Final Completion o Fall 2024 Full plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the plan sheet showing the typical sections, which includes information on the proposed pavement sections. Plans are available upon request from the City Engineer. Notification: Notifications are not required with this case. Time Frame/Observations/Alternatives: Timeframe: Staff estimates 20 minutes will be needed to present this case and respond to questions. Observations: Per the approved Joint Powers Agreement with the City of Nowthen, which is bidding our projects together. The City of Nowthen is being given the chance to review the bids and vote on awarding their portion of the project, prior to an award to the Contractor. The project will be bid as an A+B, so if the City of Nowthen decides not to move forward, only the City of Ramsey portion of the project shall be awarded. Both cities are fully responsible for all construction and project costs associated with the work within their city limits. The Nowthen City Council met on Tuesday, April 9, 2024 and approved the City of Nowthen's portion of the final plans and specifications and authorized advertisement for bids. Additionally, calling for an assessment hearing and special City Council meeting for May 21, 2024. Alternatives: Alternative #1 — Motion to recommend City Council approve plans and specifications and authorize advertisement for bids for 2024 NE Ramsey Street Reconstructions, Improvement Project 424-03. Alternative #2 — Motion of other. Funding Source: Funding for these improvements are proposed to come from a combination of Pavement Management Funds and Storm Sewer Utility Funds. Funds below include 23-percent indirect costs for administrative, engineering, finance, and legal costs, based upon the engineer's estimate completed by Hakanson Anderson. • Pavement Management Funds $3,002,217.17 • Storm Sewer Utility Funds $653,902.53