Minutes - Parks and Recreation Commission - 03/14/2024

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• Park and Recreation Commission Meeting Minutes date February 8, 2024 Motion carried. Voting Yes: Chair Barten; Commissioners Bennett, Ealain, and Olson. Voting No: None. Absent: Commissioners Arts, Leistico, Loss, and Sis. 5. COMMISSION BUSINESS 5.01: Recreation Programs Update Recreation Coordinator Proulx presented information on recreational programing that has taken place thus far this year, January through March. She also highlighted upcoming programing this year as well as new activities and programs that have been added. She stated that more information can be found on the City website, where registration is also available and easier to navigate. The Commission thanked Recreation Coordinator Proulx for the update. Parks&Assistant Public Works Director Riverblood thanked Commission Olson for his assistance on the duck, duck, wood duck offering. He stated that staff is also excited about the 55+ day-trip offerings, noting that the first offering filled quickly. 5.02: The Waterfront — Recommend Funding for Trails, Trees, and Furnishings, a 2024 CIP Parks&Assistant Public Works Director Riverblood stated that they have been working on various planning efforts for many years for the urban waterfront in the downtown area, with the Commission recommending preparation of plans and specifications for the trails, trees, and furnishings at the January meeting. He stated that the Council approved that action in February and the project is currently out forbid. He stated that the purpose of this case is to recommend the funding for that project element. He identified the project area and provided more information on the tree and landscaping, trail, and furnishing elements. He reviewed the proposed project cost, with contingency, of$428,000 or less. He highlighted elements of the project which could come in lower than the estimate through the bidding process. Chair Barten commented that this aligns with previous discussions. Commissioner Bennett noted that the bids are due April 3rd with the item appearing on the April 91h City Council agenda. He asked if there are any concerns that the bids could exceed the estimated amount and whether the Commission would then have to revisit this item before it would go to City Council. Parks & Assistant Public Works Director Riverblood stated that if the bids were to be deemed high, they would not need to move forward with City Council action on April 91h. He recognized the need to time the projects with the street work occurring in this area, providing input on the anticipated timing of the different projects. He stated that while the Council may approve this on April 91h, the start date is estimated for July 81h. He noted that once the contractor is approved for the street project, they will be able to better coordinate those efforts. Park and Recreation Commission/March 14, 2024 Page 2 of 5