Minutes - Council Work Session - 04/23/2024

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City Administrator Hagen said the purpose of offering the additional payout for anyone who gives an advanced, three month notice would be so that the City can get the hiring process started to replace this individual. He said they would not need to specify this is for retirements. Councilmember Howell asked what would happen if someone accrues three months of vacation time and wants to use this vacation time during their three month notice. Administrative Services Director Lasher said they discussed not allowing employees to use vacation time during the notice period as it extends benefits. She asked if there is any interest in rounding up the payout amount after five years to 35% from 33%. Councilmember Howell said no as they have already increased the other numbers and the goal is to incentivize longevity. She noted the 33% with the potential of an additional 10% for three months advance notice is already a good benefit. The consensus of the Council was to keep the sick and safe leave payout at 33% after five years of service and to offer an additional 10% for an employee who gives a three month notice. Administrative Services Director Lasher reviewed the changes made based on the Council’s previous discussions to the vacation leave policy. Councilmember Howell asked if what was in the packet was updated based on their previous discussions regarding leave. Administrative Services Director Lasher said no and explained that she wanted to verify some of the numbers before making all of the updates. The consensus of the Council was to move forward with front loading five vacation days for new employees and adjusting the accrual schedule for the rest of the first year. 3. TOPICS FOR FUTURE DISCUSSION 3.01: Review Future Topics/ Calendar Noted. 4. MAYOR / COUNCIL / STAFF INPUT None. 5. ADJOURNMENT The Work Session of the City Council was adjourned at 6:55 p.m. City Council Work Session / April 23, 2024 Page 6 of 7