Agenda - Council - 05/28/2024 - Laserfiche WebLink

Home

overall pavement maintenance budgeting, the project includes a total of 12.43 miles of public street segments across 34 subdivisions. 6.00 miles of the street segments are proposed to receive the rejuvenation on the 2-year schedule,having bituminous wear course placed in 2022. The remaining 6.43 miles were previously passed over due to budget restraints,but are still in the window where treatment is cost-effective. Final plans and specifications were prepared in-house as part of Staff s normal duties. Preliminary Schedule Remaining •Council awards contract to the lowest responsible bidder o May 28, 2024 •Contractor begins construction o July 2024 •Final Completion o August 31, 2024 The proposed improvements are designated as City Improvement Project#24-09, 2024 Pavement Rejuvenation Improvements. Notification: Notices will be mailed to property owners prior to the work being performed,notifying parking restrictions and lawn sprinkling restrictions associated with the proposed project. Observations/Alternatives: Observations: Because the improvements are larger then past years, and the estimated costs are above the $175,000 cap for requesting proposals. This project is required to be publicly bid, though since Corrective Asphalt Materials are the soul source provider for Reclamite in our region,we are anticipated only one bid on this project. Alternatives: Motion to adopt Resolution#24-140 accepting bids and awarding a contract for 2024 Pavement Rejuvenation Improvements, Improvement Project#24-09 to Corrective Asphalt Materials for the total bid amount of $239,816.16. Funding Source: The City budgeted$575,000 for crack seal and pavement rejuvenator improvements in 2024. Municipal State Aid(MSA) street segments may be paid using MSA maintenance funds. Approximately 9-percent of the proposed project area is composed of MSA street segments. In addition, the City budgeted funds are proposed to be used for Improvement Project#24-54, 2024 Pavement Patching Contracted Services,which was awarded at the May 14-1 City Council meeting. Improvement Project#24-08, 2024 Crack Seal Improvements,was awarded at the March 12h City Council Meeting. City Budgeted Funds $2031910.48 Municipal State Aid Funds $35,905.68 Total Project Costs $239,816.16 City Staff proposes to administer and inspect construction in-house, as part of their normal duties. Recommendation: Staff recommends adopting Resolution#24-140 accepting bids and awarding a contract for 2024 Pavement Rejuvenation Improvements, Improvement Project#24-09 to Corrective Asphalt Materials for the total bid amount of$239,816.16. Action: