Agenda - Council Work Session - 06/25/2024

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2. 3. CC Work Session Meeting Date: Primary Strategic Plan Initiative: 06/25/2024 Identify and implement operational efficiencies, cost savings and additional funding sources. Information Title: Participation in State Performance Measurement Program Purpose/Background: This item was tabled at the June 11, 2024, regular City Council meeting to be discussed at a future worksession. From the CC Case: In 2010, the State legislature created the Council on Local Results and Innovation. In 2011, the Innovation Council developed and released a standard of performance measurements for Cities and Counties; with the goal of aiding residents, taxpayers, and state and local elected officials in determining the efficacy of Counties and Cities in providing services, and measure residents' opinions of those services. Cities that elect to participate in the standard measures program must officially adopt [by resolution] and implement certain standard performance measures. Participating entities must report their results to the State Auditor and make them available to all interested parties by publishing them on the Auditor's website. Lastly, results must be provided to local residents through publication, direct mailing, posting on a website or through a public hearing [by December 31 annually] Cities benefit from participating from the standard measures program by receiving a reimbursement from the State in the amount of 14 cents per capita (about $4,000 Ramsey). More importantly, Cities benefit by developing an annual performance measurement baseline; which can be utilized by elected officials and taxpayers to make educated decisions. Lastly, cities have the ability to view other organizations' program results; which provides the City with comparable performance measurement data. The information is sent to the Office of the State Auditor. This is the same jurisdiction that receives a copy of the city's budget summary and Annual Comprehensive Financial Report. As part of both of these documents, a lot of the statistical information that is on the performance measurement table has already been collected. The city can report the results of the measures to its residents before the end of the calendar year through publication, direct mailing, posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed (these items are included with the annual Truth and Taxation meeting in December. This item has been placed on the consent agenda of the June 25, 2024 City Council meeting as the information must be submitted to the State Auditors Office by July 1 to be eligible. Timeframe: 5 minutes Funding Source: The City has received $3,817 in 2020, $3,870 2021, $3,993 in 2022, & $4,020 in 2023.