Agenda - Council Work Session - 07/23/2024

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2. 3. CC Work Session Meeting Date: 07/23/2024 Primary Strategic Plan Initiative: Promote economic growth and development. Information Title: Old Town Hall Discussion- 50th Anniversary-Renovation Quotes-Please Note: this case was moved from 2.4 to case 2.3. Purpose/Background: Council Members Specht and Howell originally asked for this item to brought forward for discussion. Ramsey is having its 50th Anniversary this year and trying to bring the Old Town Hall back into service in some capacity could be part of the celebration. The purpose of this case is to consider contracting to renovate the Old Ramsey Town Hall and to consider future use. At the March 9th, 2024 City Council work session,the City Council discussed the idea of renovating the Old Town Hall Building as part of the 50th Anniversary Celebration for the City of Ramsey. The consensus of the discussion was to have staff obtain quotes for the renovation and to bring it back to a future work session for discussion. Possible uses could be park programming, lease for music instruction, other smaller retail or office uses with minimal parking requirements. Obtaining quotes for the project took longer than anticipated based on the complexity of the project and finding three contractors willing to quote the work. Staff has attached the quotes and scope of work for each contractor and a comparison of the quotes to this case. In order to ensure that the building meets ADA requirements, staff is suggesting that the concrete ramp and sidewalk be included with the work contracted if the Council decides to move forward with the renovation. There are a couple of large Oak trees (One Dead and hanging over building, other one dying) on site that should be removed as part of this project to make way for the sidewalk. One contractor quoted$4000 for the tree removal but it is possible our public works team might be able to get the work done for a lesser cost. At the time of this case, staff did not have a quote from public works for the tree removal. Quotes from the contractors ranged from$120,007 to $187,000 and did not include tree removal which is significantly less than what staff estimated at the previous worksession. Neither quote included Sewer and Water connection charges, if applicable. The water meter was removed in 2000 and a new meter would need to be installed by the City. The timeline to complete the project once awarded and materials selected ranged from 4 weeks to 6 months. Based on the timing of required approvals it is unlikely the project would be completed prior to Happy Days. The lowest quote was provided by DKN Construction and they also had the shortest timeline to get the project done. It should be noted that these quotes have a shelf life and a decision needs to be made quickly to ensure price stability. Parking Update (New information) Staff has had subsequent discussions with Security Bank and Trust(Formerly Flagship Bank) and they are open to a shared parking arrangement as long as it does not negatively impact their customers and employees. If a decision to move forward with the renovation, Staff would set up a meeting with the bank to discuss details and a potential agreement which likely would be dependent on the future use of the Old Town Hall building. Per an existing agreement(attached),the City already does have access to parking when the bank is closed. Staff is looking for direction.