Agenda - Council - 09/10/2024 - Laserfiche WebLink

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is paid for by the vendor and it is their choice of whether they want to pack up, but perhaps that is noted, and they are then placed at the bottom of the list or in a less desired spot for the next year. Member Riley also agreed with the hour change. He noted that if the traffic really slowed down, that would lead to people packing up and leaving. He stated that he would also agree with a person directing or even signage could assist in wayfinding. He commented that it was a great event and they continue to build upon that. He also agreed with the increase in the budget. Economic Development Manager Sullivan commented that if they do not pair with the bags tournament, it would be unlikely that they would have a food truck. He noted that food trucks also take up parking stalls. He displayed an aerial view of the site and noted an area that had plenty of parking available in front of the other building,but perhaps some people were not aware there was parking in that area. He noted that perhaps vendors are told to park in that area next year which would free up many other spots in the other areas. He stated that it would be problematic to have someone directing traffic during the event, but staff could assist in directing vendor parking prior to the event. He stated that currently the event is open to the public from 10 a.m. to 2 p.m. but agreed that they could move the time to 9 a.m. to 1 p.m. Chairperson Wiyninger commented on his tradeshow experience and noted that three hours would be a tight window for people to want to invest their time and therefore preferred a four hour window. He also supported the 9 a.m. to 1 p.m. window. He noted that if the day is nice in terms of weather, people will not tend to go to an indoor event. He stated that he has signed agreements at other events that state the vendor will leave their booth up until the end time and if they do not, they may jeopardize their ability to participate in the future. Member Johnson commented that she does believe that an overlap of events does draw additional traffic and asked if holding the event on its own would draw less traffic. Economic Development Manager Sullivan commented that last year there were people with uniforms going into the event, while this year there was not. He noted that avoiding an overlap would free up additional parking space. He noted that there would most likely still be something else going on at the space,just not another big event. Member Howell stated that she also supported the change in time and agreement for vendors. She stated that moving the vendor parking would create more parking availability and therefore it would be nice to have an overlapping event that would have a food truck. Economic Development Manager Sullivan asked for clarity on whether the event should be held on its own on April 12th or whether there should be an overlap with another event. He confirmed the consensus of the changed time of 9 a.m. to 1 p.m., having vendors check a box that they must keep their booth up until the end time and if they leave early they will be at risk of not participating in the future. It was the consensus of the group to move the vendor parking and continue to pair with another event. Member Johnson volunteered to come early and assist in directing traffic. Economic Development Authority/June 13, 2024 Page 3 of 4