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POLICY FOR THE RECRUITMENT,APPLICATION, <br /> AND INTERIVEW PROCESS OF APPOINTING CITY <br /> BOARD AND COMMISSION MEMBERS AND CHAIR <br /> MEMBER TERM ROTATIONS <br /> PURPOSE: The Mayor and City Council of the City of Ramsey have the authority to establish <br /> volunteer boards and commissions to advise them on matters affecting the City, as detailed in Chapter <br /> 2, Article V, Section 2-155 of the City Code. The purpose of this policy is to outline aprocess for the <br /> recruitment, application, and interview process of appointing City board and commission members, as <br /> well as to limit Chair terms to two terms in a row. <br /> SCOPE: This policy applies to the following advisory commissions established by the City of <br /> Ramsey: Economic Development Authority, Environmental Policy Board, Park and Recreation <br /> Commission and the Planning Commission. This policy excludes the Charter Commission application <br /> process. For information on the Charter Commission please visit: Charter Commission I Ramsey,MN <br /> PROCESS: The intent of this policy is to ensure that openings on City boards and commissions are <br /> publicized to the community at large,that applicants are evaluated objectively and treated fairly and <br /> courteously, and that members of boards and commissions are selected on the basis of their <br /> qualifications and suitability for the position. <br /> INCUMBENTS <br /> Incumbent reapplication process for odd number term reappointment requests <br /> Incumbents seeking reappointment for the third, fifth, seventh, etc. term, the following policy applies: <br /> Annually, staff will notify commission members by December 1 St reminding them of their upcoming <br /> term expiration and invite them to attend a voluntary interactive feedback session with the City <br /> Council to highlight information such as accomplishments,personal contributions to the commission, <br /> and ideas for improving the effectiveness of the board or commission. This will also be an opportunity <br /> for the City Council to ask additional questions of the incumbent. <br /> The chair of each board or commission for which appointments are being considered will be invited to <br /> submit written comments to the City Council,making a recommendation regarding reappointment. If <br /> the chair is the incumbent, the vice-chair will be contacted; if both are incumbents,the most senior <br /> member of the board or commission will be contacted. The form for written comments will be <br /> provided by the city. The final decision regarding appointments will rest with the City Council. <br /> Incumbent reapplication process for even number term reappointment requests <br /> Incumbents seeking reappointment for the second, fourth, sixth, etc. term, the following policy applies: <br /> Annually, staff will notify commission members by December 1 St reminding them of the upcoming <br /> term expiration. If the incumbent wishes to be reappointed,the incumbent will not be required to <br /> interview with the City Council and a brief letter of intent will not be required; however,the chair of <br /> each board or commission for which appointments are being considered will be invited to submit <br /> written comments to the City Council, making a recommendation regarding reappointment. If the chair <br /> is the incumbent, the vice-chair will be contacted; if both are incumbents,the most senior member of <br /> the board or commission will be contacted. The form for written comments will be provided by the <br /> city. The final decision regarding appointments will rest with the City Council. <br /> 1 <br />