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Observations:
<br />Attached is a copy of the final construction plans.
<br />Attached is a proposal from Bolton & Menk, Inc. for construction services in the not -to -exceed amount of
<br />$15,240. The work scope includes contract preparation and administration, shop drawing reviews, all required
<br />construction staking, assistance with processing pay applications, preparing as -built record drawings, and revising
<br />plans, if needed.
<br />Tentative Project Schedule
<br />September 24, 2024 Award Construction Contract
<br />September 25, 2024 Conduct Preconstruction Meeting
<br />September 30, 2024 Begin Construction
<br />November 22, 2024 Substantial Completion (includes dormant seeding)
<br />Summer 2025 Final Completion / Project Closeout
<br />On September 19, 2024, the LRRWMO reviewed and approved the erosion control/stormwater permit for this
<br />project, LRRWMO Permit #24-26. Construction may therefore commence immediately upon contract execution.
<br />Alternatives:
<br />Alternative #1 - Motion to adopt Resolution #24-275 accepting bids and awarding a contract for construction of
<br />Improvement Project #25-01, to Douglas -Kerr Underground, LLC in the total bid amount of $899,653.31, and
<br />approving Bolton & Menk's construction services proposal in the amount of $15,240.
<br />Alternative #2 - Motion of other.
<br />Funding Source:
<br />Douglas -Kerr Underground, LLC, submitted the lowest total bid for construction of the improvements in the
<br />amount of $899,653.31.
<br />Bolton & Menk, Inc., the design engineers, submitted the attached construction services proposal in the
<br />not -to -exceed amount of $15,240.
<br />Indirect project costs, which includes administrative, engineering, finance and legal fees, are estimated at
<br />15-percent of the lowest total bid, or $134,948. These costs are inclusive of Bolton & Menk's fees for design and
<br />plan preparation, approved at a not -to -exceed cost of $83,900, and their construction services fees proposed at
<br />$15,240, along with AET's required materials testing fees, all required LRRWMO permit fees, other permitting
<br />costs, and City staff time billed to this project.
<br />Funding for this project is proposed to come from a combination of watershed grant funds administered by the
<br />Anoka Conservation District, and City Storm Water Management Funds, in the following amounts.
<br />Funding Source
<br />Watershed Grant Funds
<br />Storm Water Management
<br />Funds
<br />Total Estimated Project
<br />Costs
<br />Project Costs
<br />$248,250.00
<br />$786,351.31
<br />$1,034,601.31
<br />Staff is working to obtain additional watershed grant funds, which if successful will reduce the City's total cost.
<br />Recommendation:
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