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Planning Manager Larson shared that there is an apartment complex in the City that has a high <br /> turnover rate for their leasing agents and it would be hard to regulate this as they would not know <br /> when the person first left the role and was replaced. <br /> Councilmember Musgrove suggested changing the language to immediately notifying the City <br /> when there is a change in leasing agent or property manager. She added that she would like some <br /> clarification on what is satisfactory to the City that the licensee is maintaining the documents <br /> required, as referenced in Section 26.645 Subsection 5. <br /> Councilmember Riley suggested removing the language around being satisfactory to the City. <br /> Councilmember Musgrove agreed. <br /> City Attorney Knaak stated they will want to have some kind of discretionary standard so that it is <br /> up to the City to decide if the proof they are being provided is sufficient. He said they could tighten <br /> up this language; however, he thinks they would want to create a reasonable standard where it is <br /> the City who gets to decide if the information provided to them is sufficient. <br /> Councilmember Musgrove asked where this standard is written. <br /> City Attorney Knaak said it would not be in this language and explained that it would likely be <br /> someone calling the City and asking how they want this information. <br /> Councilmember Musgrove suggested having the standards written on the application. <br /> City Attorney Knaak said that would be a good idea; however, he does not believe they need this <br /> kind of language in the code. <br /> Councilmember Howell noted that the landlords should know what kind of documents they have <br /> to have on hand to provide to the City. <br /> Councilmember Musgrove shared that she does not want this to be a varying standard. She said <br /> she would like the standard to be the same for everyone and clearly written out. <br /> City Attorney Knaak said this is a valid concern and noted that the way this is addressed would be <br /> to show the landlords the kinds of things the City is looking for with this documentation. <br /> Planning Manager Larson added that this section refers to how the landlord keeps their information <br /> in the event that the City needs access to it. He said they do not want to dictate the way that these <br /> landlords keep their records organized. <br /> Councilmember Woestehoff asked why they are removing the Crime Free Housing program. <br /> Police Chief Katers explained that they have officers that are trained in Crime Free Housing and <br /> this program has licensing and fees associated with being a part of this nation-wide program. He <br /> City Council Work Session/October 8, 2024 <br /> Page 6 of 9 <br />