Agenda - Council Work Session - 11/12/2024

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to):youth organizations,4-H,Lions Clubs,Rotary Clubs,Beyond the Yellow Ribbon,religious institutions, government institutions, educational institutions, senior citizen clubs, etc. Proof of local non-profit 5016 status is required. Free community seminars on products or services that a business sells shall not constitute non- profit status for renting park facilities: For example, free insurance educational training from an insurance firm. These types of businesses shall be considered for-profit along with events involving sales such as garage sales, tupperware, craft and sportsman's shows, business marketing events. These types of events fall under the category of Special Events—for profit in the schedule of rates and charges of$240 along with deposit fees. 2) General Public: This includes anyone who does not fall under the non-profit 5016 organization/youth organization. In cases where it is not clear whether a group or organization merits a certain status, the City of Ramsey personnel shall make a determination. Proof of local non-profit status, business registration, driver's license and/or additional information may be requested to assist in this determination. The general public are also classified by resident and non-resident users. a.) Resident: • Valid I.D. such as a driver license or other proof of residency. • A civic group,organization,business,industry or school with its physical facilities located within the City limits. • A representative of a youth organization, community school, or church wherein at least fifty (50) percent of the participants are Ramsey residents or which have provided significant benefit and service to and for the City. b.) Non-Resident: Any person,civic group, organization,business,industry, church or school not residing or having physical facilities located within the City limits of Ramsey. F. PRIORITY OF USE: The need to conduct City business takes precedence over any reservation. Reservations will be rescheduled, if possible, or refunded if City business replaces the said reservation. All remaining reservations will be accepted on a first come first serve basis upon receiving a completed application and payment. G. APPLICATION: Park Facility reservations must be submitted on-line at www.cityoframsey.com/ReserveOnline within three (3) days prior to proposed date of rental and can be scheduled up to 16 weeks in advance from the current calendar date. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other use with or without reservations if 1)three (3) days'notice is given; or 2)there is no other practical alternative. An attempt should be made, as practicable,to find other alternatives and give three (3) days'notice whenever possible. The permit to utilize a park facility is valid only for the date,time and person specified in an approved application. Groups may not occupy a facility longer than their reserved time frame. 2 CITY OF RAMSEY PARK FACILITY USE&RENTAL POLICY