Agenda - Council Work Session - 10/22/2024

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TWIN CITIES GATEWAY VISITORS' BUREAU AGREEMENT With CITY OF RAMSEY THIS AGREEMENT made and entered into this 20th day of December, 2024, by and between the City of Ramsey, a Minnesota municipal corporation, hereinafter referred to as "City," and Minnesota Metro North Tourism, a Minnesota non-profit corporation referred to as the "Bureau."WITNESSETH:The City has enacted a tax on lodging within the City to fund a convention and visitors bureau in accordance with Minnesota Statutes Section 469.190.The Bureau has the staff,facility, and experience to carry out the objectives of promoting the City as a tourist and convention center.The City desires the Bureau to provide the services of a convention and tourism bureau on behalf of the City, and the Bureau desires to provide those services. NOW,THEREFORE, in consideration of the mutual covenants and promises contained herein, sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Term.The term of the Agreement shall commence on the 1st day of January 2025 and will continue unless terminated by mutual agreement of the City and Bureau. After one year,this Agreement may be terminated by one of the parties hereto in accordance with paragraph 7 of this Agreement. 2. Services Rendered by Bureau.The Bureau shall furnish the following services: a. Informational services in answering inquiries about the City via mail,telephone, personal, and electronic contacts. b. Prepare and present through websites, audio visual presentations, social networking sites information to the public and groups to attract visitors to the City. c. Provide planning, coordinating, and registration assistance to organizations and businesses. d. Supply support material including, but not limited to, City maps, accommodations list, and information in general. e. Distribute brochures, maps and guides of the city to potential visitors and meeting planners. f. Provide representation at trade shows, conventions, and exhibits to attract new visitors to the City. g. Promote the City as a convention center for Minnesota by regional and statewide advertising of the City's hospitality industry and attractions. 3. Changes. Basic services provided pursuant to Paragraph 2 of this Agreement shall be without charge to the person or organization utilizing said services unless authorized by contractual agreement or action of the Bureau Board of Directors. 4. Budget.The Bureau shall submit its annual budget for review by the City on or before the first day of December of the year preceding the effective date of the budget. Such budget shall detail specifically the uses to which monies received shall be spent to provide the services described in Paragraph 2 of this Agreement. It is understood between the parties that the actual revenues being generated under Paragraph 5 may vary from the amount anticipated in the budget. For this reason, it is agreed that the budget may be modified without prior consent of the City, providing that any adjustments shall be made by a two thirds(2/3) vote of the Bureau Board of Directors. Notwithstanding any other language to the contrary the Bureau shall not expend any sums beyond its revenues. 5. Funding. On the 15th day of each month, the City shall remit to the Bureau,for funding of the Bureau, 95%of the lodging tax payments received by the City, less refunds, in the preceding month during the term of this Agreement.