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DRAFT <br />11-7-24 <br />3.4 <br />3.5 <br />3.6 <br />expenses incurred in performing Commission business if authorized by the Board. <br />Nothing herein prohibits a Member from choosing, in its sole discretion and cost, to <br />compensate or reimburse the expenses of its Commissioner or Alternate Commissioner. <br />Board Officers. Each year at its February meeting the Board shall elect from among its <br />Commissioners a Chair, Vice Chair, Secretary, and Treasurer. All such officers shall <br />hold office for a term of one year until their successors have been duly elected by the <br />Board. An officer may serve only while they remain a Member of the Board. A vacancy <br />in an officer position shall be filled by Board election for the remainder of the unexpired <br />term of such office. <br />Duties of Board Officers. The Chair shall serve as the presiding officer at Board <br />meetings, execute documents on behalf of the Board, and perform other duties and <br />functions as maybe determined by the Board. The Vice -Chair shall undertake the duties <br />of the Chair in the absence or disability of the Chair. The Secretary shall maintain the <br />records of the Commission, Board meeting minutes, ensure meetings are properly <br />noticed, countersign documents with the Chair, and perform such other duties as assigned <br />by the Board. The Secretary may delegate one or more specific duties of the position. The <br />Treasurer shall oversee the Commission's budget and finances, sign checks, and perform <br />such other duties as assigned by the Board. <br />Quorum. A majority of the Commissioners shall constitute a quorum. Less than a <br />quorum may adjourn a scheduled meeting. A simple majority of a quorum is required for <br />the Board to act unless a higher number of votes is required by law or this Agreement. A <br />Board vacancy or the suspension of voting rights as provided herein shall temporarily <br />reduce the number of Commissioners required for a quorum. <br />3.7 Meetings. The Board shall conduct meetings in accordance with the Minnesota Open <br />Meeting Law (Minn. Stat., chap. 13D) and this section. <br />(a) Regular Meetings. The Board shall develop a schedule of its regular meetings. <br />The Board shall post the schedule on the Commission's website and provide a <br />copy to each Member. The Secretary shall maintain a copy of the schedule of <br />regular meetings. The Chair and Vice -Chair may cancel a meeting due to a lack of <br />business items. The Secretary shall make a good faith effort to notify <br />Commissioners of a meeting cancellation. <br />(b) Special Meetings. The Board may hold such special meetings as it may determine <br />are needed to conduct the business of the Commission. A special meeting maybe <br />called by the Chair or by any two Commissioners. The Secretary shall post and <br />provide notice of special meetings to the Commissioners. Emailing notices to <br />Commissioners shall constitute sufficient notice under this Agreement. If the <br />Board agrees to hold a special meeting at the request of an applicant or permittee, <br />that person shall be responsible for reimbursing the Commission for the costs of <br />such meeting. <br />6 <br />