Agenda - Council Work Session - 11/26/2024

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the annual training budget to the City Administrator. The City Administrator will present the recommendations to the City Council as part of the annual budget process. All departments will have opportunities to meet their training goals. However, it is understood that different departments and staff members will have varying levels of training needs. The City will not allocate training funds to specific staff members but will address the varying needs of the organization and the public. Training Reimbursement Training is defined as short-term, specific coursework designed to develop particularjob skills. • The City will pay for job -related, position -specific training approved by the Department Head and City Administrator and deemed necessary to effectively fulfill the requirements of the position, provided there is adequate funding in the training budget and at the sole discretion of the City Administrator. • The City will pay for or reimburse employees for any training required by the City to attain or maintain job -related certifications. • Conferences and seminars may include meals and lodging, if necessary, for both in -state and out-of-state training. Travel expenses for in -state training will be provided through the budget process. Travel expenses for out-of-state training require prior approval from the Department Head and City Administrator. • Department Heads are responsible for providing the Administrative Services Director with records on all employee training funded by the City. Upon request, a report documenting training received and funds expended will be prepared. Post -Secondary Tuition Reimbursement Tuition reimbursement is defined as eligible costs incurred as a result of attending an accredited post -secondary educational institution. With pre -approval, regular City employees are eligible to participate in tuition reimbursement. However, it is the expectation of the City of Ramsey that new hires come to the City fully qualified for their position. Therefore, post -secondary tuition reimbursement shall not be provided during an employee's first year of service. Completion of additional education is not a basis for requesting a salary increase. Courses should be taken outside of work hours; however, when unavoidable, courses may be taken during the workday with prior approval from the Department Head. Employees wishing to utilize the City's tuition reimbursement funds must: 1. Submit a request via a "Pre -Approval for Tuition Reimbursement" form prior to registration for classes. This process should be completed prior to the applicable annual budget process. 2. Submit a reimbursement request form after successful completion of classes. Employees should be aware of the following key points: 681Page