Agenda - Council Work Session - 11/26/2024

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SECTION 6 LEAVE . e vacation anr! cir4 4im� 6.1 Vacation Leave The City of Ramsey provides eligible employee vacation benefits to promote rest and relaxation away from work.-Requests for scheduled vacation should be made to the Supervisor/Department Head by January 31 of each year. When considering whether to grant conflicting vacation requests submitted during January of each year, seniority by department will prevail; thereafter, vacation leave shall be initiated on forms submitted to the Department Head ar the Department Head's designee at least two weeks prior to the requested vacation time off. Exceptions to this policy are granted on a 4,LeFf limited basis. To assure efficient functioning of the -GitziCity, it is necessary to limit the number of employees on vacation at the same time. An employee's banked vacation leave must be within two times the yearly accrual by December 31 , unless approved by the City Administrator. Once an employee has banked the maximum amount of vacation hours allowed, all additional hours accrued are forfeited. Employees are responsible for monitoring their own balances. Additional pay in lieu of vacation is not permitted. For the purposes of accumulating additional vacation leave, an employee using earned vacation leave, sick leave, compensatory time off, or paid holidays is considered to be working. At the discretion of the Department Head or the Department Heads designee, an employee may use accrued vacation leave during the probationary period.— Vacation leave may be taken no sooner than the next pay period after it is earned. Vacation hours may not be used to extend an employee's actual termination date. An employee who separates from the City "in good standing" after one-year of shallemployment shall be compensated for vacation accrued and unused through the last date of employment. If applicable —the compensation will be submitted to the non -union post - employment healthcare savings plan.— Separation/vacation payouts are pan only available to employees be takeii after one year of service. New employees will begin employment with a vacation balance of zero five days, followed by vacation accruals based on one of the following vacation accrual schedules. However, at the discretion of GityCity Administrator, a one-time vacation credit may be negotiated and in order to: • Mitigate recruiting obstacles. • Hire a person with superior qualifications. • F Give credit for prior service. The bi-weekly accrual rate will not be accelerated due to any upfront vacation credits. VACATIONACCURAL SCHDULES: 401Page Commented [NL7]: Add language showing what type of leave will accrue vacation and sick time - this was stated here Lbefore I edited. Commented [CL8]: This one-year language was not negotiated with the unions and would be awkward to administer. -- Formatted: Highlight Commented [CL9]: This is new.