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<br />necessary the cost would be taken out of the escrow fee. The City is able to charge a fee for <br />administrative time involved with the permit; the City will not need to plan for garbage pick up <br />or be involved in any deliveries or pick-ups for the event. Staff contacted the City of Anoka to <br />inquire about any fees they charge for the St. Stephen's Summerfest. There was a one-time fee <br />of $75 charged, plus a $25 investigation fee. The $75 is considered a continuance - as long as <br />they have the fest annually, they do not pay another fee. They simply contact City staff to let <br />them know they are holding the event. Staff contacted the City of Coon Rapids, as Epiphany <br />also has a big community celebration. Epiphany fills out the special events permit application <br />but the fees are waived by Council. <br /> <br />City Clerk Thieling requested Council review the plans for the event that have been distributed <br />and inform staff if there is any further information to request from Lord of Life Church. Staff <br />would also like direction regarding what type of fee to charge for the event. This event will <br />come back to the Council for approval at a regular Council meeting. <br /> <br />Police Chief Way indicated Lord of Life Church has agreed to being billed for police service. <br /> <br />Councilmember Pearson inquired how waiving the fees for this event would affect similar <br />requests in the future. <br /> <br />City Clerk Thieling replied in the past Council waived the fees for youth events held by Ramsey <br />Events Promotions. Waiving the fees for this event would set a precedent if another church <br />decided to hold a community event. Lord of Life has not requested any of the fees to be waived; <br />staff wanted to discuss it with the Council in case it is raised. <br /> <br />Councilmember Olson commented the precedent has already been set by waiving the fees for the <br />Ramsey Events Promotions non-profit events. <br /> <br />Mayor Pro Tern Elvig noted the parking is all internal and there will not be waste control <br />required. He asked if the church is no longer planning to serve beer during the event. <br /> <br />Police Chief Way replied this will be discussed again by the Church Board; there has been <br />discussion that they would like to include beer in the event. If it is determined to include beer <br />the police service will need to be reviewed again, as there are not enough officers planned at this <br />time if beer is to be included. <br /> <br />Councilmember Cook stated he does not see a problem waiving the permit fees for this event, as <br />long as the church is charged by the case if any assistance is needed by the Fire Department. <br /> <br />Councilmember Jeffrey concurred. He stated Lord of Life Church has come to the table for <br />many events and has always given to the City. Waiving these fees fits with the practice of <br />waiving fees for youth events in the City. <br /> <br />Consensus of Council was to authorize staff to waive the permit fees for the Lord of Life Harvest <br />Fest. <br /> <br />City Council Work Session / June 13, 2006 <br />Page 2 of 6 <br />