Minutes - Council Work Session - 11/12/2024

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Councilmember Riley noted that if they reduce the fee to $200 and give a$200 credit to those who paid the higher fee in 2024 then there will be a lot of communication that will have to go into explaining why the fee is changing. He said they need to make sure they are having good communication with the rental license holders so they understand what is going on. The consensus of the Council was to move forward with the proposed 2025 budget and levy and crediting $200 to those who paid for their 2024 rental license to be applied for their 2025 license. 2.03: Review Proposed 2025 Schedule of Rates, Fees, and Charges City Clerk Schmidt reviewed the Staff report in regard to the proposed 2025 schedule of rates, fees, and charges. Councilmember Musgrove said she looked at the revised parks guide, and she is very pleased with it. Councilmember Woestehoff asked if the credit card processing fee is just captured under the business license credit card processing fees line item. Finance Director Lund explained that the general credit card processing fee is captured as a catch all item and the credit card processing fees for building permits will be captured in the building permit line item. She added that the new software they are using for the building permitting will automatically capture the credit card processing fees. Councilmember Musgrove thanked Finance Director Lund for bringing the credit card processing fee forward. The consensus of the Council was to move forward with the proposed schedule of rates, fees, and charges for 2025. 2.04: Review of 2025-2034 Capital Improvement Plan (CIP) Finance Director Lund reviewed the Staff report concerning the 2025 to 2034 Capital Improvement Plan. Councilmember Musgrove asked about the fleet vehicle fund. She shared that she had a resident reach out to her asking why the fire trucks are not being funded more proactively. She noted the revenue for the fleet vehicle fund seems to be incidental. Finance Director Lund explained that the fleet vehicle fund is from proceeds of bringing vehicles to auction. She noted that a lot of the squad cars are traded down through the City or traded in for a new vehicle so nothing would go into the fleet vehicle fund. She shared that they used to have the depreciation for the year of a certain vehicle go against the general tax levy to replenish this fund based on the depreciation. She stated that as the levy continued to increase and levy limits were put in place, they removed this practice as they did not want to put an additional levy for capital equipment. City Council Work Session/November 12, 2024 Page 3 of 9