Agenda - Council - 08/08/2006 - Laserfiche WebLink

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has received agreement from the low bidder on the contract, Bauerly Brothers, to hold their bid price. They would agree to shorten the amount of working days to fulfill the contract from 45 to 20. The cutoff date for bituminous spreading would normally be around October 15, but it can be done under weather conditions of 50 degrees. Staff feels the work should be able to be accomplished by adhering to the proposed schedule. The contractor has indicated he would need to have assurance that if for no reason of his own, such as due to weather, that those days would not count as a working day. In that type of situation he would be given a change order for higher prices for any bituminous that would need to be placed next spring. Councilmember Olson asked when the work would begin. City Engineer Jankowski replied it is anticipated work would begin September 20. Thirty days after the assessment hearing when any challenges would expire they could safely order the project and be assured there would not be a problem if there were a challenge to the assessments. There would be a special session to award this portion of the contract. Councilmember Olson inquired what the situation would be if there were a challenge to the assessments. City Engineer Jankowski replied if there were to be a challenge the entire assessment could be lost. Councilmember Cook stated the City does not have any choice but to make every effort to go forward with this project. Council needs to seriously look at the 2007 budget and the funds available to accomplish these road improvements. Mayor Gamec expressed concern that 160 Lane is in such bad shape; if it goes another year it will require a total replacement, which will raise the prices at least double. Motion by Councilmember Cook, seconded by Councilmember Olson, to: ■ Direct that Project 06 -10 be eliminated from the 2006, Street Program. • Adopt Resolutions #06 -07 -218, #06 -07 -219, #06 -07 -220, #06 -07 -221, #06 -07 -222, #06- 07 -223 and #06 -07 -224 declaring the costs to be assessed for IP's 06 -04, 05, 06, 07, 08, 09 and 11 at 110% of those identified in the feasibility study and adopt Resolutions #07- 06 -225, #06 -07 -226, #06 -07 -228, #06 -07 -227, #06 -07 -228, #06 -07 -229, #06 -07 -230, and #06 -07 -231 that an assessment hearing on said assessment be set for a special meeting Monday August 14, 2006. ■ Direct staff to construct the TH 47 trail project with City forces. • Adopt Resolution #06 -07 -232 awarding of Division B, schedule B in the amount of $419,172.18 and Division C, Schedule B in the amount of $74,167.66 be awarded to Bauerly Brothers, the low responsible bidder. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Cook, Olson, Elvig, Jeffrey, Pearson, and Strommen Voting No: None. City Council / July 25, 2006 Page 9 of 20 _79_