Minutes - Council - 07/25/2006 - Laserfiche WebLink

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Councilmember Cook suggested the policy be rewritten to reflect what is being done with the 110% project costs. He commented if Council is willing to pay the difference they should be able to go forward with the projects, rather than wait another year. City Attorney Goodrich explained the 10% requirement used to be included in the City Charter, and is now included in City Code. It is not the assessment amount that cannot be exceeded by 10%, it is the bid amount. An ordinance will be introduced to appeal this requirement at the next Council meeting. Councilmember Elvig suggested the contractor be asked if they would be willing to reduce the bid by 2.4% because the project is injeopardy of being overturned by petition. Mayor Gamec noted all of the bidders would need to be given the same opportunity to reduce their bid by 2.4%. City Attorney Goodrich indicated staff can ask the bidders for the reduction in the bid price as suggested. Dell Howe, 16471 Sapphire Street, stated part of the problem he sees is the tight timeframe. 11 of the 19 properties are represented tonight, and they would like to know if they can authorize the City to proceed with the project based on the numbers that have been presented and the Council's plans to proceed at the 110% cost. City Attorney Goodrich explained if a petition is received from 100% of the property owners in support of the project the City would not need to wait the appeal time to proceed with the project. Councilmember Cook suggested Council proceed with the staff recommendation, as the public hearing can be canceled if the property owners come in with the petition waiving any objections on the project. Motion by Councilmember Jeffrey, seconded by Councilmember Cook, to adopt Resolution #06- 07-234 and Resolution #06-07-235 directing the preparation of the cost to be assessed in accordance with the bids received, and setting a public hearing date of August 14, 2006 for the assessment of the Improvement Project 05-27. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Jeffrey, Cook, Elvig, Olson, Pearson, and Strommen. Voting No: None. Case #6: Award Bids for Salt Storage Building City Engineer Jankowski reviewed that on December 13, 2005 City Council passed Resolution #05-02-418 authorizing the solicitation of bids for construction of a salt storage building at the Public Works campus at a cost not to exceed $165,000. Bids were opened on July 20,2006; one bid was received from Greystone Construction in the amount of $133,000. Staff recommends City Council / July 25, 2006 Page 11 of20