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<br />CASE #1 <br /> <br />TITLE: <br /> <br />ELECTION OF OFFICERS <br /> <br />BY: <br /> <br />HRA Executive Director, Sylvia Frolik <br /> <br />INTRODUCTION: <br /> <br />State Statutes require that HRA's elect officers from the Board of Commissioners. The <br />HRA By-Laws require appointment of officers annually. <br /> <br />DISCUSSION POINTS: <br /> <br />Commissioner Olson was appointed as Chairperson on May 9, 2006. It is necessary to <br />follow through and appoint a Vice-Chair and a Secretary Treasurer for the remainder of <br />the calendar year. In addition, it would be appropriate for the Secretary Treasurer to <br />officially delegate the duties to the City's Finance Officer for 2006. No commissioner <br />may hold more than one office. <br /> <br />The Chair presides over all meetings and signs official documents on behalf of the HRA. <br />The Vice-Chair performs the duties of the Chair in the absence of the Chair. <br /> <br />The Secretary-Treasurer keeps meeting minutes, maintains official records and <br />documents, and has custody of all funds. The Secretary-Treasurer also presides over <br />meetings in the absence of the Chair and Vice-Chair. With the approval of the majority <br />of the Board of Commissioners, the Secretary-Treasurer may delegate the duties of <br />secretary and treasurer to City Staff members or consultants. The duties of the Secretary- <br />Treasurer include, but are not limited to, keeping the minutes and custody of all funds. <br /> <br />ATTACHMENTS: <br /> <br />~ Proposed resolution to delegate certain duties of the Secretary-Treasurer. <br /> <br />STAFF RECOMMENDATION: <br /> <br />~ Elect HRA Vice-Chair and Secretary-Treasurer. <br />~ Adopt a resolution authorizing the Secretary-Treasurer to delegate the duties of <br />recording meeting minutes to Timesavers, Inc., and maintenance ofHRA funds to <br />the City Finance Officer. <br /> <br />COMMISSION ACTION: <br /> <br />Motion by Commissioner <br />elect Commissioner <br /> <br />and seconded by Commissioner <br />as the HRA Vice-Chair for 2006. <br /> <br />to <br /> <br />-and- <br />