Agenda - Council - 12/10/2024 - Laserfiche WebLink

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Councilmember Woestehoff shared that the larger concern if they were to lock down certain websites or uses is that sometimes restricting personal use on City equipment causes City -related things to be done on personal devices. He noted it would be more secure to allow employees to be able to access personal accounts on their City computer rather than having City information on personal devices. He added this is mostly about the users of City equipment having good behaviors. Councilmember Musgrove stated she would be supportive of restricting personal use of City equipment. She explained that Staff is paid for by taxpayer dollars and she does not support using City funded devices for personal use. Councilmember Specht suggested strongly discouraging personal use on City equipment while understanding that every once in a while, employees may need to access something personal on their work device. Councilmember Woestehoff asked Staff how they felt about this. City Administrator Hagen shared that there are times when using a work computer to do something small makes more sense, such as emailing your child's school, which would be done only on occasions. He noted that if an employee is sitting on their work computer during the workday and doing a lot of personal things, they would be able to figure that out in the production of someone's work. He said he does not see an issue with an occasional personal email being sent or a bank account check. He agreed with having language around strongly discouraging personal use of City equipment. Police Chief Bluml shared that work devices are tracked and can be audited. He noted that this comes down to trust. Councilmember Specht asked if there are any bandwidth issues that they could run into if multiple employees are streaming things at the same time. Administrative Services Director Lasher shared that this has never been an issue so she can only assume that they do not have a bandwidth issue. Police Chief Bluml asked if there is training for new employees on IT practices. City Administrator Hagen shared that limited Staff members have access to City social media sites and there is no formal training for this. He added that all new employees get a copy of the personnel policy and have to sign off on this. Administrative Services Lasher explained that they also have some resources on file storage, naming, and usage that is given to employees when they are hired. There was consensus of the Council to add language that discourages personal uses on City equipment. City Council Work Session / November 26, 2024 Page 6 of 10