Agenda - Council - 12/10/2024 - Laserfiche WebLink

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• If you publish something related to eityCity business and there is liable tomay be confusion whether you are speaking on behalf of the sityCity, it would be best to identify yourself and use a disclaimer such as, "These are my own opinions and do not represent those of the eityCity of Ramsey. • Individuals must not use CityCity-owned or operated equipment to post to personal sites, including social networking sites, except during break times or before/after work, when not part of your official duties. Even when off duty, this exce- • CityCity resources, working time, or official eityCity positions cannot be used for personal profit or business interests, or to participate in personal political activity. Some examples include: a building inspector could not use the e4yCity's logo, email, or working time to promote their side business as a plumber; a parks employee should not access a park after hours even though they may have a key; a clerk, while working at CityCity Hall, should not campaign for a friend who is running for CityCity Council. • Personal social media account name or email names should not be tied to the eityCity (e.g., "$4 yCity name) Cop"). See-tioni.7Media Requests All sityCity employees have a responsibility to help -communicate accurate and timely information to the public in a professional manner. Requests for private data or information outside of the scope of an individual's job duties should be directedrouted to the appropriate department or to the City Clerk. Any employee who identifies a mistake in reporting should promptly bring it to the attention of bring the error to the eityCity Aadministrator or other appropriate staff. Regardless of whether the communication is in the employee's official sityCity role or in a personal capasitycity, employees must comply with all laws related to trademark copyright, software use, and other relevant mattersete. Except for routine events and basic information readily available to the public, all requests for interviews or information from the media are to be routed through the sityCity Aadministrator. No eityCity employee is authorized to speak on behalf of the eityCity without prior authorization from the siKity Aadministrator or the CCity Administrator's designee. Media requests include anything intended to be published or viewable by others in any form, to others in some form such as television, radio, newspapers, newsletters, social media postings, and websites. When responding to media requests, employees should follow these steps: 1. If the request is for routine or public information (such as a meeting time or agenda), provide the information and notify the City Administrator of the request. 2. If the request is regarding information about siKity personnel, potential litigation, controversial issues, an opinion on a eityCity matter, or if an employee is unsure if the request is "routine", question, forward the request to the sityCity Aadministrator. An appropriate response would be, "I'm sorry, I don't have the full information regarding that issue. Let me take some basic information and submit your request to the appropriate person, who will get back to you as soon asthey possible." Then, ask the media representative for theirs name, questions, deadline, and contact information. Wage