Agenda - Council - 12/10/2024 - Laserfiche WebLink

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a) —Deliver a copy of the notice to the chair of that board, commission or committee. If the chair has the conflict, the notice should be deliveredge to the appointing authority,_ the City Coouncil. IL PROCEDURE WHEN ELECTED OFFICIALS HAVE A CONFLICT roce,durc w cn l cctcd Of�cids I,aye ,. C, flict When conflicts arise, the interested elected official must: 1. Prepare a written statement or make a verbal announcement at the applicable public meeting, describing the matter requiring action or decision and the nature of the potential conflict of interest. a) Deliver a copy of the notice to the presiding officer (typically the mayor), b) If the mayor has the conflict, the notice should be deliveredge to the acting presiding officer. PROCEDURE WHEN STAFF HAVE CONFLICT roccdurc iM cn Staff/,,.v„ a Conflict 1. Each staff member has a duty to disclose to the City Administrator, Finance Director and/or Administrative Services Director of the City the material facts of any proposed transaction of the City in which such person has any conflict(s) identified by this policy. Staff shall prepare a written statement describing the matter requiring action or decision and the nature of the potential conflict of interest. 12.The disclosure required under item 1 (above) is to be made immediately , —and, to the extent possible, before any consideration of such proposed transaction by the City. If a staff member does not recognize the existence of a conflict prior to a decision regarding the transaction, the staff member has a duty to disclose the material facts of the conflict as soon as it is recognized. 23.A staff member having a conflict shall not participate in the deliberation or decision by the City regarding the transaction under consideration_ -unless invited by the City Council, City Administrator, Finance Director, and/or Administrative Services Director to do so, after consideraticonsideringon of the significance to the City of the disclosed conflict to the City. The City Council, City Administrator, Finance Director, and/or Administrative Services Director of the City may also request that the staff member he or she provide the City with any relevant information regarding the matter. The City Council, City Administrator, Finance Director and/or Administrative Services Director of the City shall take anysash additional actions necessary as may be required to ensure that the conflict is properly notice disclosed to management and that appropriate steps are taken employed as the transaction and its terms are brought forth for decision -making and/or implementation. Furthermore, the City Administrator, Finance Director, and/or Administrative Services Director of the City shall maintain a record of the existence of the conflict, the; procedures employed in managing it, and its resolution of the conflict. 641Page