Agenda - Council - 12/10/2024 - Laserfiche WebLink

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1_4}Ssubmit a request via a "Pre -Approval for Tuition Reimbursement" form prior to registration for e€classes. This process should be completed prior to the applicable annual budget process.-aed 42.2)-Ssubmit a reimbursement request form after successful completion of classes. E; employees should be aware of the following key points: • Employees attending an accredited college or university, or post -secondary classes at accredited colleges, universities, and vocational/technical institutes, can apply for City reimbursement for 50% of the cost of tuition, books, and course_ specific fees, including technologies fees. N on -reimbursable fees include fees for supplies, transportation, student activity fees, late registration fees, school entrance fees, and graduation fees. • The maximum annual reimbursement shall not exceed $3,000. • In order to be eligible for reimbursement, the degree program or classes must be deemed by the Department Head, City Administrator, and Administrative Services Director to be job -related and e-beneficialt to the employer before the employee registers for the class. • Reimbursement will only be made upon receipt of a grade of "C" or better for the course and w- • Reimbursement will also be made when employees elect to take classes on a Pass -/-Fail or Credit -/-No Credit basis, subject to receipt of successful completion. • Employees seeking reimbursement must present a paid fee statement and grade transcript in order to receive reimbursement. • Reimbursement for classes taken at private institutions shall not exceed the tuition charged by Minnesota State Colleges and Universities. • Reimbursements are on a first come, first_served basis and shall not exceed the department budget. • In the event a department receives reimbursement requests that exceed its budget allocation for education reimbursement, the Department Head and City Administrator shall have the discretion to apportion the available funds, including the discretion to refuse reimbursement. • In the event an employee leaves the City's employment, any reimbursement for education received during the 12 months prior to leaving must be returned to the City. • Reimbursements will be made through payroll as either a non-taxable reimbursement or taxable reimbursement contingent upon current IRS guidelines. Commercial Driver's License Payment There may be situations when a candidate or current employee's essential job duties require possession of a Commercial Driver's License (CDL). In order to mitigate staffing challenges, the GityCity may agree to pay for the costs associated with obtaining this saiEl-licensure costs. This payment is contingent upon a written agreement by the employee to continue to work for the GityCity for at least one (1) year following the attainment of the CDLommercial Driver's License. In the cventlf -the employee does not stay employed with the GityCity for at least one (1) year, the employee must agree to reimburse the GityCity for the full amount paid for the licensure.— This may be accomplished by the GityCity retaining funds from the employee's severance pay, and if 731Page