Agenda - Council - 12/10/2024 - Laserfiche WebLink

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City depailinents may have special work rules deemed to be necessary and approved by the City Administrator to meet departmental objectives. Each employee will receive a copy of such work rules upon hiring and those rules will be further explained and discussed with the employee by their immediate supervisor. 1.3 Employee Responsibility It is the employee's responsibility to know and understand thoroughly the policies and topics covered in this personnel policy. Updated material may be added periodically, each employee is responsible for reviewing any new material. 1.4 Data Practices Advisory Employee records are maintained in a location designated by the City Administrator. Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee performance, and for other related purposes. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. 1.5 Equal Employment Opportunity Statement The city of Ramsey is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay-off, disciplinary action, termination, compensation and selection for training. The city of Ramsey will not discriminate against any employee or job applicant for any unlawful reason. 1.6 Personal Communications and Use of Social Media It is important for City employees to remember that personal communications may reflect on the City, especially if employees are commenting on City business or issues related to City employment. As City representatives, employees share the responsibility of earning and preserving the public's trust in the City. An employee's own personal communications, such as those on social media, can significantly impact the public's perception of all City staff. The following guidelines apply to personal communications, including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: • Do not share any private or confidential information you have access to as a result of your City position. • Any personal communications on a matter of public concern must not disrupt the efficiency of the City's operation, including by negatively affecting morale. In other words, such public comments must not undermine any City department's ability to effectively serve the public. Disruptive personal communications can include liking or republishing 21Page