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.. Addition to Case #4 Comprehensive Plan Update By: Ryan R. Schroeder, City Administrator Background: Through the agenda materials, Council was informed that staff would be providing an update at your meeting. Council was also informed that the Council committee of Zimmerman and Steffen would be meeting with the consultant on July 2, 1997. This meeting occurred; after which the consultant forwarded an amendment to his earlier proposal to complete the 1998 Comprehensive Plan. This new proposal is attached for your review. The first proposal from HKGI was in the amount of $63,905 to $65,905, with the range resulting from the intensity of the focus group process. The new proposal is in the amount of $65,795. Both proposals hadlhave the opportunity to purchase additional services at an hourly rate. In preparation for the committee meeting, staff forwarded all of the planning and forecasting documentation available within our offices. As a result ofthe availability of this information, the consultant was able to reduce those portions ofthe workplan by $4,170 (tasks 2.0 and 6.0). As a result of the committee meeting, the consultant added $15,060 in additional work and deleted another $9,000 to $11,000 in tasks. The original proposal provided for a visioning process (3.0) as well as a telephone survey (3.5). The survey was deleted from the basic service package but is available as an alternate. In exchange, the consultant added $5,840 in special interest and focus group meetings (tasks 3.6, 3.8, and 5.4). Also added was an urban design element (tasks 1.5 and 5.3) which had been listed as an alternate in the earlier proposal. This $6,720 addition is expected to allow for planning of design elements which can connect neighborhoods and can address the issues of differing land uses in close proximity. Earlier, the consultant had presented that his expectation was that $38,500 would need to be allocated within this budget year with the balance in 1998. This demand upon revenues in 1997 is not expected to change to any great degree within the new proposal. It should be noted that City staff will be expected to provide much of the base mapping as well as all of the meeting arrangements and mailing. It should also be noted that extra meetings required beyond the basic scope of services will be billed at time and materials. It appears that these meetings should be expected to cost up to $670 per meeting. Finally, the consultant did not provide a cost estimate for printing and publication. This, therefore, also becomes a City responsibility beyond the proposal budget. Council Action: Motion to authorize the Mayor and City Administrator to enter into a contract for Comprehensive Planning services with the firm of Hoisington-Koegler Group Inc. Reviewed by: City Administrator CC: 07/08/97 /jmt Comp.doc