Agenda - Public Works Committee - 01/21/2025

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5. COMMITTEE BUSINESS 5.01: Consider Recommendation to City Council to Adopt Stormwater Management Facilities Maintenance Policy City Engineer/Public Works Director Westby reviewed the staff report and the recommendation to provide a recommendation to the City Council to adopt the Stormwater Management Facilities Maintenance Policy. He stated that the Committee could also discuss the Trail Maintenance Policy under this item in regard to format since they would be similar and would become templates for future policies, noting that action should still remain separate. Chairperson Musgrove referenced inspections and maintenance, and received confirmation that the information would be incorporated into section five. Chairperson Musgrove noted that many sections include a maintenance recommendation of ten years. She asked if there should be language to preface such as starting four years after the adoption, or six years after the adoption of the policy in order to stagger those timeframes. City Engineer/Public Works Director Westby reviewed the language related to the inspection of drainage pipes, which explains when the inspection typically occurs. He acknowledged that staff ultimately intends to do more frequent inspections, other than when streets are flooded or in preparation for proposed pavement management program projects. He stated that most inspections would be more staggered, and he could update the policy language to reflect that. Councilmember Olson referenced the ten-year inspection cycle and asked if there are records that would reflect when those inspections would be due. He stated that perhaps the policy would refer to where the information would be kept. City Engineer/Public Works Director Westby replied that information would be kept in the maintenance records. He stated that City staff has not been proactively inspecting most stormwater facilities and keeping inspection records, but staff would begin to do this if the policy is adopted. Chairperson Musgrove commented that this looks good and provides direction. She suggested that, because safety and training are addressed in other policies, perhaps they should be referenced. City Engineer/Public Works Director Westby replied that he does not believe that is necessary as this policy directs specific work and staff is adequately trained in the use of required equipment and safety prior to completing this work. Councilmember Howell agreed that it would make sense not to include that information in order to keep this policy more straightforward and concise. Chairperson Musgrove confirmed the consensus of the Committee to also exclude those sections in the Trail Maintenance Policy. She referenced an instance where perhaps a resident is upset with tree trimming and asked if there should be information in the Trail Maintenance Policy that would address the proper process. Public Works Committee / November 19, 2024 Page 2 of 8