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<br />~, <br /> <br />Councilmember Elvig noted this was part of the Finance Committee's discussion. An anomaly <br />in this situation is that if there had been a regular meter reading done the problem would have <br />been discovered before the bill became so large. The Committee feels the subcontractor <br />relationship let the City down in that respect. <br /> <br />Councilmember'Strommen stated it should be clear that the City is not taking responsibility for <br />the irrigation system not being winterized; the homeowner has taken responsibility that she was <br />not aware this needed to be done. <br /> <br />Mayor Gamec asked staff whether the information included in the minutes is enough to show the <br />anomaly of this situation. <br /> <br />City Attorney Goodrich advised it would be appropriate for the Council to table this and direct <br />staff to prepare findings of fact and a detailed resolution to reflect the Council's position <br />regarding this $6,000 water bill. <br /> <br />Motion by Councilmember Elvig, seconded by Councilmember Olson, to table the resolution of <br />a $6,000 water bill at 14720 Germanium Street and to direct staff to bring back findings of fact <br />and a resolution that supports the Finance Committee's recommendation. <br /> <br />Motion carried. Voting Yes: Mayor Gamec, Councilmembers Elvig, Olson, Cook, Jeffrey, <br />Pearson, and Strommen. Voting No: None. <br /> <br />2) Resolution Regarding China Billing <br /> <br />Councilmember Strommen indicated this issue regarding the China trip billing has been <br />discussed over several meetings and work sessions. At the last work session discussion Council <br />directed that the issue come back to the Finance Committee to reach some resolution. The <br />Finance Committee had quite a bit of discussion on this issue. Councilmember Strommen- <br />reviewed the following recommendation of the Finance Committee: To pay to HSP Associates <br />Inc. in an amount not to exceed $4,500 for China travel expenses incurred in May 2006 and <br />$5,000 for consulting fees per City Council authorization. She reviewed the following <br />requirements for the payment: <br />1. Receipt by the City Finance Officer of verified receipt for all expenses paid and <br />previously paid. <br />2. No payments to be mad~ from'the $5,000 consulting contract for international travel, <br />or for arranging international travel. <br />3. The Finance Officer is authorized to withhold any payments in the event she is <br />uncertain of the proper documentation presented for said expense and the Finance <br />Officer is then directed to seek further City Council clarification. <br />4. No payments are to be made until the City is in receipt of the Ramsey business plan <br />and any other written word product prepared on behalf of the City by HSP Associates <br />Inc., and all to be translated into the English language. <br /> <br />Councilmember Strommen stated there was also additional discussion by the Finance <br />Committee. A memo was sent to Mr. Hegg at HSP Associates in April by the Finance Officer <br /> <br />City Council / September 11, 2006 <br />Page 9 of 15 <br /> <br />P47 <br />