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6. 9. <br />CC Regular Session <br />Meeting Date: 01/28/2025 <br />Primary Strategic Plan Initiative: Not Applicable <br />Title: <br />Adopt Resolution #25-023 Approving Final Payment to North Valley, Inc. for Improvement Project #24-07, 2024 <br />Neighborhood Pavement Overlay Improvement. <br />Purpose/Background: <br />Resolution and Pay Request attached. <br />Time Frame/Observations/Alternatives: <br />Final project costs exceeded the awarded project cost by approximately 6-percent due primarily to a need to <br />replace more concrete curb and gutter than was identified in the plans, and to remove and replace more damaged <br />underlying base course pavement before applying the bituminous wear course pavement overlay. Staff completes <br />field reviews during the design and plan preparation process in an attempt to accurately identify these pay items <br />within the plans, but sometimes additional damage occurs to infrastructure such as curb and gutter and pavement <br />sections between the time plans are prepared and construction begins, and underlying base course pavement <br />damage becomes much more visible once the wear course pavement is removed. Staff will continue working to <br />better define such quantity estimates during the design process to help minimize project cost over -runs on future <br />projects. <br />Issuing final payment will be contingent on receipt of the following items from North Valley, Inc.: <br />1. IG 134 (Contractor's Withholding Affidavit showing compliance with the provisions of Minnesota Statute <br />290.92 requiring withholding state income tax). <br />2. Waiver of Mechanic's Lien Rights (Affidavit that all claims against North Valley, Inc. by reasons of the <br />contract have been fully paid or satisfactorily secured). <br />3. Consent of Surety to Final Payment (Certification from the contractor's surety). <br />Following receipt of these items, final payment will be issued. <br />Recommendation: <br />The Senior Engineering Technician has inspected the completed work and recommends final payment to North <br />Valley, Inc. for improvement project #24-07, 2024 Neighborhood Pavement Overlay Improvements in the amount <br />of $26,156.47 <br />Outcome/Action: <br />Motion to adopt Resolution #25-023 approving final payment to North Valley, Inc. for improvement project <br />#24-07, 2024 Neighborhood Pavement Overlay in the amount of $26,156.47. <br />Pay Resolution #25-023 <br />Pay Request <br />Attachments <br />Form Review <br />