Agenda - Council - 01/28/2025 - Laserfiche WebLink

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6. 3. CC Regular Session Meeting Date: 01/28/2025 Primary Strategic Plan Initiative: Strive for high organizational morale and employee retention Title: Authorization to Promote the HR Specialist to HR Generalist Purpose/Background: The purpose of this case is to promote the City's full-time HR Specialist to full-time HR Generalist. Background: Ms. Sue Hurd, the City's current HR Generalist, is retiring February 7th after 10 years of service. Ms. Hurd has been working and training closely with Ms. Nicole Laubach, the current HR Specialist, for a few months, to assume the HR Generalist role. The HR Generalist is a non -union, non-exempt position which provides important confidential work including, but not limited to: • Provides human resource services to all city departments and employees, e.g., interpretation of city programs, policies, procedures and labor contract provisions • Provides administrative support work for Human Resource functions including preparing and sending applicant correspondence, scheduling interviews, preparing materials for the interview panel, and conducting the interviews • Creates job descriptions, postings, supplemental questions, and scoring plans in NeoGov for all recruitment efforts • Creates all advertising for recruitments • Oversees the Random Drug Testing program for all DOT employees • Maintains all the DOT records in compliance with the US Department of Transportation • Checks the driver's licenses of all finalists using the DVS Driver & Vehicle Services site, and following the strict guidelines set by the State of Minnesota Department of Public Safety • Coordinates and monitoring FMLA leave requests and requirements • Oversees Workers' Compensation recordkeeping and notifications • Ensures employee forms are complete and the Finance Department is provided with necessary documentation • Assists with employee benefits • Utilizes Laserfiche to retrieve data or assist with data searches according to established protocols • Provides administrative support to Administrative Services for elections • Maintains employee files and records in accordance with the data practices act and records retention schedule • Prepares employment verifications • Serves as the committee assistant to both the Safety Committee and the Labor Management Committee • Performs special projects as needed within Administrative Services • Assistant Administrative Services Director with union related work, as needed • Works with supervisors, as needed Ms. Nicole Laubach will be subject to a six-month probationary period in her new role; she will be the primary person involved with training the new HR specialist. A case to hire a new HR Specialist will also be considered this evening. Funding Source: The funding required for this action is included within the 2025 budget. Recommendation: