Agenda - Council - 01/28/2025 - Laserfiche WebLink

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Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD's, is two years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator. 2025 Proposed Rejuvenation Improvements Plans for the 2025 Pavement Rejuvenation Improvements are attached to this case. A total of 9.70 miles of public street segments and 2 parking lots are proposed to receive pavement rejuvenation. Over the last 2 seasons, the City has been playing "catch-up" on streets which did not receive a pavement rejuvenator on schedule. In 2025, nearly all proposed streets are receiving the treatment the 2nd year after construction, reconstruction, or overlay per the proposed street maintenance schedule. Final plans and specifications were prepared in-house as part of staff's normal duties. Preliminary Schedule Remaining • January 28, 2025 City Council approve plans, authorize bidding • March 3, 2025 Bid opening, City Council award contracts • March 11, 2025 City Council awards contract to the lowest responsible bidder • July 1, 2025 Contractor may begin improvements • August 30, 2025 Contractor completes improvements The proposed improvements are designated as 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10. Notification: Letters will not be mailed out to affected property owners until Council awards the contract for the project. Time Frame/Observations/Alternatives: Observations: IP 25-10 and IP 25-09 engineer's estimates are based off of final plans and anticipated 2025 construction costs. IP 25-11 estimate is a CIP level estimate based off of costs per mile. Alternatives: Motion to adopt Resolution #25-021 approving plans and specifications and authorizing advertisement for bids for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10. Funding Source: The City budgeted $600,000 in 2025 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings. The preliminary estimated costs for pavement maintenance improvements is: • IP 25-09 Crack Seal $232,800 • IP 25-10 Pavement Rejuvenation $249,200 • IP 25-11 MSA Pavement Markings $19,3 80 . Total Pavement Maintenance Costs $501, 380 o Staff recommends remaining budgeted funds be guided for pavement patching services as needed.