Agenda - Council - 02/11/2025 - Laserfiche WebLink

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CC Regular Session Meeting Date: 02/11/2025 Primary Strategic Plan Initiative: Not Applicable 6. 5. Title: Adopt Resolution #25-039 Approving Proposal for Interim Stormwater Management and Water Resources Engineering Services Purpose/Background: The Civil Engineer IV position in Engineering will be vacated soon due to a pending retirement. Approximately 70-percent of this position's time is spent reviewing stormwater management design calculations/models/reports, administering permit applications for the Lower Rum River Watershed Management Organization (LRRWMO), serving as staff liaison to the LRRWMO and attending the monthly Board meetings, managing the City of Ramsey's Municipal Separate Storm Sewer System (MS4) program, inspecting stormwater infrastructure, addressing public inquiries related to stormwater management and wetlands, managing and programming stormwater capital improvement projects, and other various duties pertaining to stormwater management and water resources. Other staff do not currently possess the required knowledge, skills and abilities to fulfill these duties. Contracted professional services are therefore required to temporarily support staff in fulfilling these duties until the vacancy in Engineering is filled and any required training can be completed to allow these duties to be successfully fulfilled in-house again. Because Bolton & Menk has a positive working relationship with staff and has provided engineering support services to the city in the past on similar stormwater management and water resources tasks, staff requested that they submit an interim stormwater management and water resources engineering services proposal. Attached is a copy of Bolton & Menk's proposal, which states they are available immediately to provide assistance and will bill the city on an hourly basis per their 2025 schedule of fees. Staff has reviewed their proposal and feel Bolton & Menk's proposed team will work well and that their fees are reasonable in comparison to similar engineering consultants. The City Engineer/Public Works Director will serve as interim staff liaison to the LRRWMO and will attend all monthly LRRWMO Board meetings. Time Frame/Observations/Alternatives: Typically, staff strive to ensure more than one staff person is capable of completing a specific task to allow in-house staff to cover for others when out of the office, rather than enlisting contracted services. Engineering will therefore request sufficient training funds during the 2026 budget process to cover additional stormwater management training for other Engineering staff. Funding Source: All interim stormwater management and water resources engineering services provided by Bolton & Menk will be funded using stormwater funds and private development escrows. This is the same funding split utilized for the Civil Engineer IV position. Recommendation: