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CC Regular Session Meeting Date: 07/27/2021 Submitted For: John Nelson, Engineering/Public Works By: Grant Riemer, Engineering/Public Works Information 7.3. Title: Authorization to Enter Into a Negotiations for Design/Bid/Build Services for the New Water Treatment Plant Purpose/Background: Purpose/Background: Purpose: The purpose of this case is to receive council authorization to begin negotiations with AE2S to provide Design/Bid/Build services for the construction of a new City of Ramsey Water Treatment Plant. The scope of their duties will include schematic design/final design of the new water treatment plant, preparing construction documents, and participating in the bidding and award phases of the project, as outlined in their proposal. During the construction administration phase, AE2S will work closely with city staff to oversee the actual construction of the plant. Background: The city of Ramsey has long planned for a water treatment plant and added it to our Capital Improvement Plan (CIP) in 2004. The land was secured in 2008 by the purchase of the former Bury Carlson site. That purchase was finalized in 2013. SEH was hired in 2020 to develop a water treatment plant feasibility study. This study determined that a 10 Million Gallon per Day (MGD) plant would be needed and that the gravity filtration process would best serve to remove the high concentrations of Manganese and Iron from our drinking water. Notification: N/A Time Frame/Observations/Alternatives: On 5/20/2021 the city issued a Request for Proposals (RFP) for Design/Bid/Build services for the new water treatment plant. Five firms submitted proposals by the deadline on 7/7/2021. The City Utilities Supervisor, City Engineer and Public Works Superintendent met on 7/14/2021 to vet and rank the five proposals. The top three firms selected after that process for interviews before staff were AE2S, SEH and WSB. The final criteria for selection was generally based on experience in designing water treatment facilities, proposed work plan, ability to meet construction time lines, and proposed fees for services. On July 20th the top three firms were interviewed by the Utilities Supervisor, City Engineer and Public Works Superintendent. After discussions, the consensus was that Staff would be comfortable working with any of the three firms and to move AE2S ahead for final consideration by Council. AE2S proposed fee is a not to exceed amount of $1,198,600 for the services outlined in their proposal.