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(4) Apartment buildings on a three-year cycle will be inspected annually with approximately <br />one-third of its units inspected. To the fullest extent possible, the units will be divvied <br />updivided methodically: by floor (i.e., first floor one year, second floor the next year, and <br />the third floor the year after) or by verticality (units #_O1 through #_20 year one, units <br />#21 through #40 year two, and units #41 through # 60 year three); or even/odd (if on <br />a 2-year cycle or a two-story building with fewer than 60 units). Common areas will be <br />inspected annually —if possible, in conjunction with the annual Fire inspection. Units will <br />not be chosen at random in that could result in uneven inspection scheduling or an <br />appearance of targeting certain units. <br />(5) A property can move from an annual schedule to a less frequent inspection schedule after <br />an inspection demonstrating no or minimal corrections needed. <br />2. Inspection Scheduling — Property owners will be asked their preferred dates and times for <br />inspections. The inspector will ask if a single-family/townhome unit is occupied or vacant. <br />Scheduling preference is for tenant turnover period with single-family/townhomes. It is <br />acknowledged that property managers may want an inspection report prior to tenant move -out in <br />order to properly schedule his/her maintenance work during the turnover period. It is the <br />responsibility of the property owner to coordinate scheduling with the tenant. <br />3. Times of inspections. Inspections will be conducted during normal City Hall business hours and <br />dates. Evening and weekend scheduling will only be made as a last resort, subject to supervisor <br />approval. The Rental Inspector will notify the on -duty Police Department sergeant before going <br />on man after-hours inspection of the timeframe and location of the inspection(s) and then check - <br />in via email or phone call once the inspection is completed. No inspections will be conducted on <br />observed holidays. <br />4. Inspector lunch break — A property manager can request inspections for multiple properties to be <br />conducted back-to-back. The Rental Inspector will be able to suspend the inspections, after <br />finishing a rental dwelling unit, to take a lunch break at a reasonable time. <br />5. Notice to Property Manager by City. The property manager will be given the opportunity at any <br />time to schedule an inspection. The offer to schedule will first be made during the time of initial <br />application/renewal, but scheduling an inspection at this time is not required. The Inspector will <br />provide an email reminder 30 days prior to when an inspection is needed —within three months of <br />the initial application or on the annual cycle as noted above in Section E. If the property manager <br />does not contact the Inspector with a desired inspection time two weeks before an inspection is due, <br />an inspection will be scheduled and the property manager notified. <br />6. Notice to Tenants by Property Manager. The property manager is required to provide the tenant <br />with at least 24-hours' notice as required by State Law. It is encouraged that the property manager <br />provides additional notice as a courtesy. <br />7. Notice to Tenants by City. If the appointment was made at least one week in advance of the <br />inspection and if the unit is occupied, the Inspector will send via US Mail an informational letter <br />to the unit. For inspections scheduled less than one week in advance, every attempt will be made <br />to contact the tenant with the assistance of the property manager. The informational letter will <br />contain: <br />Formatted: Strikethrough <br />Rental Inspections Procedures Policy <br />DRAFT March 2025 <br />Page 3 <br />