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consensus of the discussion was to have staff obtain quotes for the renovation and to bring it back to a <br />future work session for discussion. Possible uses could be park programming, lease for music <br />instruction, other smaller retail or office uses with minimal parking requirements. <br />Obtaining quotes for the project took longer than anticipated based on the complexity of the project and <br />finding three contractors willing to quote the work. Staff has attached the quotes and scope of work for <br />each contractor and a comparison of the quotes to this case. In order to ensure that the building meets <br />ADA requirements, staff is suggesting that the concrete ramp and sidewalk be included with the work <br />contracted if the Council decides to move forward with the renovation. There are a couple of large Oak <br />trees (One dead and hanging over building, the other one dying) on site that should be removed as part <br />of this project to make way for the sidewalk. One contractor quoted $4000 for the tree removal but our <br />public works team will be able to get the work done for a lesser cost. Quotes from the contractors <br />ranged from $120,007 to $187,000 and did not include tree removal which is significantly less than what <br />staff estimated at the previous work session. Neither quote included sewer and water connection <br />charges, if applicable. The water meter was removed in 2000 and a new meter would need to be <br />installed by the City. The timeline to complete the project once awarded and materials selected <br />ranged from 4 weeks to 6 months. Based on the timing of required approvals, it is unlikely the project <br />would be completed prior to Happy Days. The lowest quote was provided by DKN Construction and <br />they also had the shortest timeline to get the project done. It should be noted that these quotes have a <br />shelf life and a decision needs to be made quickly to ensure price stability. Staff have also had further <br />discussions and have provided additional information to the contractors from the RCP report. Staff <br />recommends that if a recommendation to award a contract is made that a 10-15% contingency be <br />included due to the exploratory nature of some of the work that is needed to be performed (Sheet rock <br />replacement (water marks), Door frame rot extending into building, and other unforeseen <br />conditions). <br />Parking Information (Updated after discussion with Bank) <br />Staff had subsequent discussions with Security Bank and Trust (Formerly Flagship Bank) and <br />they are open to a shared parking arrangement as long as it does not negatively impact their <br />customers and employees. If a decision to move forward with the renovation, Staff would set <br />up a meeting with the bank to discuss details and a potential agreement which likely would be <br />dependent on the future use of the Old Town Hall building. Per an existing agreement <br />(attached), the City already does have access to parking in the bank lot when the bank is closed. <br />Potential Uses <br />In order to ensure that the historical building is preserved and isn't deteriorating, it does make <br />some sense to have it occupied in some capacity. This would ensure the utilities are <br />operational, the building isn't leaking and it is secure from pests.(squirrels, bats, raccoons, <br />mice, etc). A business incubator was listed as a potential use in the RCP study. Staff believes <br />that a CPA, tax preparer, boutique retailer, or another office user that doesn't require many <br />customers or workers would also be good uses of the space. Ideally, rent would recover the <br />renovation costs quickly, but there is value in having a tenant "keep the lights on" to ensure the <br />building remains in good working condition after the investment of the renovation has been <br />made. (council position has been to just provide general maintenance to secure building and <br />ensure it doesn't deteriorate) <br />Additional information provided in the April 9, 2024 work session case is below: <br />Renovation History and New Pricing Estimate (Older information) <br />The City worked with the U of M and Resilient Communities Project (RCP to put toaether a 11 <br />Historical Report of the Old Town Hall (17A and 21 the Future of Ramsey Town Hall (17B). The <br />Historical Report has been provided for reference but the focus of the discussion centers <br />around the renovation and future use of this historical buildina in Report 17B. The resort <br />evaluated the pros and cons of keepina the building at its current location or movina it to the <br />